RESPONSIBILITIES
Strategy, Planning, SOP
and Guidelines
Techno-Commercial Strategy and Initiatives
Understand the Techno-Commercial strategy and plan for Site
Take necessary actions in own area of work to implement strategic initiatives (Site specific)
as per plan
Core Procurement
Purchase Requisition (PR) Review
Assist in the review of approved PR from user department; seek additional information if
required from user for correctness & completeness of PR
Provide support in identifying the type and method of procurement (depending on type of
material/ services to be procured, nature of PR (normal vs. emergency PR), stocks
available, availability of rate contract, value, delivery timeline etc.)
Strategic Sourcing for Capex, Opex, Bulk Material & Services
Contribute to the strategic sourcing process by participating in activities such as:
Selection of bidding process, preparation of vendor selection approach and vendor
evaluation criteria depending on the nature of the category
Preparing the request for information (RFI) document for bidder evaluation
Identification of potential bidders (related to Logistics business - ICD, Agri Silo) who
meet the requirements (using Company vendor database, Supply market analysis,
advertisement or recommendations from other teams)
Preparation of the Request for Proposal (RFP) document
Organizing and planning pre-bid meeting based on the queries and communication
requirements from vendors
Technical and Commercial bid evaluation of vendors (Special for O&M contract)
Conducting fact-based negotiations/e-auction with shortlisted bidders
Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required
approvals as per DoA
Job Details
Job Title Senior Buyer Site Function Techno Commercial
Reporting to Category Lead Site Location Site Specific
Job Band Managing Self Sub-Functional Area Category Management
2
Contract Preparation and Order Placement
Prepare contract document as per stated protocols & standard templates
Set up the approved contract record within the ERP system, using the appropriate system
steps and functionality
Maintain the contract document for future reference as per defined document
management policy
Send the contract to vendor and all identified stakeholders
Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/
CPBG)/ Customs related documents from vendor as per requirements
Procurement Through Rate Contracts:
Based on approved NFA, prepare, review and issue rate contracts
Prepare master outline agreement (OA) in ERP system based on rate contract
Prepare PO / SO for procurement under valid rate contract
Associated Procurement
Activities
Post Order Management
Prepare Billing Break Up and get it uploaded in SAP, if applicable
Expediting of ordered materials for timely delivery
Address, resolve or re-allocate and share response for queries raised by vendors or from
other internal stakeholders, during expediting delivery
Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra
items, Time Extensions etc.
Facilitate closure of contracts and take necessary actions
Manage inbound logistics services for other Ex-Works Domestic Supplies
Execute contingency plans in case of immediate business requirements
Supplier Management
Supplier/ Vendor Identification and Onboarding
Coordinate with new identified vendors to send information/ documents in predefined
forms for evaluation
Prepare vendor evaluation criteria for the category in consultation with quality, engineering
and project management & control departments
Check details of forms submitted by vendor for their completeness and validity of
documents
Interact and take approval of Quality/ User/HSE department for vendor assessment if
Required
If the vendor is qualified based on the vendor evaluation criteria, update approved vendor
list & communicate to vendor
Populate required data and documents into MDG/Ariba system to get vendor code created
in SAP
Supplier/ Vendor Performance Management
Contribute to performance evaluation, management and development planning of suppliers/
vendors for assigned category by partaking in activities such as:
Preparation of vendor segmentation matrix based on annual spend with the vendor and
risks associated
Preparation of vendor performance evaluation criteria and frequency of evaluation for each
vendor segment
Assigning performance levels to vendors, review of vendor scorecard, and checking if the
performance is meeting desired level
3
In case of satisfactory performance, communicating performance feedback to vendors
highlighting improvement opportunities on individual parameters
In case of unacceptable performance, communicating performance to vendor & planning
discussions to identify actions required for performance improvement
Supplier/ Vendor Engagement
Establish strategic partnerships with suppliers/ vendors of assigned category which will
benefit Adani from a long-term perspective and effectively leverage them for value additions
to business
Data management
Data Analytics
Assist in collation and analysis of data related to various procurement activities (e.g.
commodity analysis, supplier debugging, etc.) for respective categories
Identify and seek opportunities to improve efficiency and value by analysing data
Contribute to action planning and implementation based on data analytics performed for
assigned categories
Risk Management
Risk Management
Assist in identifying all procurement risks for assigned categories (using master list of
procurement risk, supply market analysis, long term procurement plan, annual procurement
plan and project risk register)
Provide support in evaluation and prioritization of the identified risks on their likelihood,
impact and controllability
Contribute to the preparation of risk mitigation plan and update of the category risk register
Key Interactions
Internal External
Work closely with Site TC Head, Site Buyers, Projects,
O&M, Quality and other departments to complete the
ordering within the estimated cost, approved budget
and time schedule
Interact with existing partners and vendors to reinforce
working relationship, strengthen collaboration, track
bids & project deliveries and mitigate risks if any
Interact with the Finance & Accounts team for driving
payments and signoffs
Interact with potential suppliers/ vendors and build
strategic relationship with them with the objective of
leveraging them for business advancement in the future
Interact with Quality /User Team for vendor
assessment/development and other technical matters
related to procurement
4
Key Result Areas (KRAs) & Key Performance Indicators (KPIs)
KRA KPI
Core Procurement
For Assigned Category/ Categories:
[No.] PR Pendency as per applicable SLA
[INR] PR Pendency as per applicable SLA
% adherence to budget allocated for assigned category purchase as per plan
Percentage adherence to purchase lead times
Reduction in costs through localization of buying
Reduction in costs on account of alternate sourcing
Reduction in costs due to VA VE (Value Analysis Value Engineering) initiatives
Associated Procurement
Activities
Adherence to the purchase related SOPs
Adherence to timelines for preparation and submission of purchase related MIS
Adherence to TAT for responding to queries of Internal Departments/ Vendors
Adherence to TAT for issue of purchase orders
Adherence to timelines for preparation and submission of Department MIS
Adherence to Department SOPs
Accuracy and comprehensiveness of purchase related documentation
Contributions made to Knowledge Management initiatives in the Department
per year
Supplier Management
For Assigned Category/ Categories:
[%] Assessment of capability of existing/potential suppliers as per the plan
[%] Implementation of countermeasures by the suppliers to augment their
capabilities
[%] Adherence to the SLAs by the suppliers
[%] Release of supplier payments as per the timelines
QUALIFICATIONS
Bachelor's degree in engineering in any discipline
General Experience
More than 5 years of relevant experience in procurement, supply chain management*
Technical Experience
Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium/
large size Infrastructure projects, estimation and cost Engineering
Experience in working with eProcurement systems and tools (SAP, Ariba or any other procurement management tool,
reverse auctions, etc.).
Demonstrate methodical and precise approach towards commercial and contractual execution
Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier
relationship management
- Basis the type of Category/ Categories, knowledge and experience of Electrical/ Mechanical/ Civil procurement may be
