Responsibilities
Strategy, Planning, SOP and Guidelines :-
Techno-Commercial Strategy and Initiatives
- Understand the Techno-Commercial strategy and plan for Site
- Take necessary actions in own area of work to implement strategic initiatives (Site specific) as per plan
Key Accountabilities Core Procurement, Supplier Management, Data Management, Risk Management:-
- Sourcing & Vendor Development
- Identify, evaluate, and onboard transporters for bulk movement (coal, fly ash, clinker, cement, aggregates etc.), container transportation (EXIM & domestic 20/40, reefers, flat racks), and FTL/LTL fleet.
- Build vendor network across mines, ports, terminals, CFS/ICDs, cement plants, and industrial hubs; ensure corridor-wise capacity and diversification.
- Conduct lane-wise market research on container and bulk freight trends, payload norms, seasonality, and fleet availability.
- Develop a pool of strategic driver-supply agencies for dedicated fleet where company invests in assets; ensure background verification, safety training, and compliance readiness
- Freight Procurement & Contracting
- Negotiate freight rates for bulk tippers/bulkers, container trailers (EXIM & domestic), and general trucking with clear service-level terms.
- Create and manage contracts with defined SLAs for transit time, equipment condition, safety norms, and handling requirements.
- Define norms for detention, waiting time, stuffing/destuffing delays, container ground rent impacts, spillage control, and backhaul incentives.
- Lead contracting for driver-supply agencies under company-invested fleet models (owned/leased); include commercial terms for driver availability, monthly payouts, retention incentives, safety/training obligations, and statutory compliance.
- Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements.
- Set up the approved contract record within the ERP system, using the appropriate system steps and functionality
- Facilitate closure of contracts and take necessary actions
- Procurement Operations
- Manage daily vehicle placement for: mines plant (coal, clinker, limestone), plant customer (cement, fly ash, aggregates), port ICD/CFS factory (EXIM, Domestics containers).
- Coordinate dispatch plans, loading slot management, and route allocations to meet TAT and customer commitments.
- Execute spot procurement during peak rush, vessel bunching, mine shutdowns, or seasonal shortages.
- Optimize return-loads and container repositioning to improve cost efficiency.
- Vendor Performance Management
- Track KPIs: placement %, TAT, transit adherence, seal safety (containers), spillage control (bulk), equipment availability, and service reliability.
- Publish vendor scorecards; conduct periodic performance reviews and implement corrective actions.
- Monitor driver-agency KPIs: driver availability %, trip adherence, safety behavior, fatigue management compliance, replacement turnaround, and attrition rate.
- Drive continuous improvement in transit compliance, equipment quality, and safety performance.
- Compliance, Safety & Documentation
- Ensure transporter compliance with RC, fitness, insurance, permits, GST, mine-entry norms, PPE, container safety guidelines, and RTO rules.
- Ensure proper documentation and damage-free handling.
- Maintain contracts, audit trails, and procurement documentation as per governance standards, support internal and external audits
- Cost Analysis & MIS
- Conduct freight benchmarking and cost variance analysis for bulk and containers including diesel/toll impacts and seasonal fluctuations.
- Evaluate route economics, payload shifts, detention/demurrage, container ground rent, and port/terminal charges.
- Prepare MIS on spends, savings, vendor allocation, fleet utilization, container turn-around time, and route-level analytics.
- Risk Management
- Assist in identifying all procurement risks for assigned categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)
- Provide support in evaluation and prioritization of the identified risks on their likelihood, impact and controllability
- Contribute to the preparation of risk mitigation plan and update of the category risk register
Key Interaction
InternalExternal
- Work closely with Site TC Head, Site Buyers, Projects, O&M, Quality and other departments to complete the ordering within the estimated cost, approved budget and time schedule
- Interact with the Finance & Accounts teamfor driving payments and signoffs
- Interact with Quality /User Team for vendor assessment/developmentand other technical matters related to procurement
- Interact withexisting partners and vendors to reinforce working relationships, strengthen collaboration, track bids & project deliveries and mitigate risks if any
- Interact with potential suppliers/ vendors and build strategic relationships with them with the objective of leveraging them for business advancement in the future
Education
QUALIFICATIONS
- Graduate in Engineering / Commerce / Logistics / Supply Chain.
- MBA / PGDM in Operations or Supply Chain preferred.
Experience
- 3+ years in freight procurement covering bulk commodities and container transportation.
- Experience on EXIM routes (portICD/CFSfactory), mining logistics and plant dispatch preferred.
- Technical Experience
- Knowledge of bulk fleet (tippers, bulkers) and container trailer operations (20, 40, reefers, flat racks).
- Understanding of Rail-cum-Road multimodal logistics, rake operations, siding processes, and transshipment requirements.
- Understanding of freight structures for bulk cargo & containers; rate benchmarking (EXIM & domestic).
- Driver contracting models for company-invested fleet; statutory requirements, training, and retention mechanisms.
- Strong negotiation, cost modeling & analytics; advanced Excel and SAP/ERP (preferred).
- Demonstrate methodical and precise approach towards commercial and contractual execution
Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship management.
