Responsibilities
Strategy Planning and Core Procurement:
- Understand the Techno-Commercial strategy and implement Group-wide/CPO specific and BU specific strategic initiatives as per plan.
- Assist in reviewing approved PR from user departments; seek additional information if required for correctness and completeness of PR.
- Identify the type and method of procurement (e.g., normal vs. emergency PR, stocks available, availability of rate contract, value, delivery timeline).
- Participate in the selection of bidding processes, preparation of vendor selection approach, and vendor evaluation criteria.
- Evaluate technical and commercial bids, conduct fact-based negotiations, and prepare Notes for Approval (NFA) for selected bidders.
- Prepare the request for information (RFI) and request for proposal (RFP) documents.
- Identify potential bidders and organize pre-bid meetings to ensure a competitive and transparent bidding process.
- Prepare contract documents, maintain records, and ensure compliance with procurement regulations.
- Prepare Business Bill Upload (BBU) and get it uploaded in SAP to maintain accurate and up-to-date procurement records and facilitate efficient financial management.
- Address, resolve, or re-allocate queries raised by vendors or internal stakeholders during delivery expediting.
- Prepare change orders/amendments in orders and facilitate contract closures.
- Manage inbound logistics services and execute contingency plans as needed.
Supplier Management
- Coordinate with new vendors to obtain necessary documents for evaluation.
- Prepare vendor evaluation criteria and update the approved vendor list in coordination with Vendor Development Lead.
- Populate data and documents into the system to create vendor codes in SAP.
- Prepare vendor segmentation matrix and performance evaluation criteria along with Vendor Development Team.
Data Analytics
- Assist in collecting and analyzing data related to procurement activities.
- Identify opportunities to improve efficiency and value through data analysis.
- Contribute to action planning and implementation based on data analytics.
Risk Management
- Identify procurement risks using master lists, supply market analysis, and risk registers.
- Evaluate and prioritize risks based on likelihood, impact, and controllability.
- Contribute to the preparation of risk mitigation plans and update category risk registers.
Technology Utilization
- Leverage digital tools for real-time tracking of purchase orders and supplier performance, improving operational visibility and decision-making.
- Integrate digital solutions for efficient inventory management, ensuring optimal stock levels and reducing procurement-related delays.
Key Internal Stakeholders
Projects team
Marketing department
Finance & Accounts team
Key External Stakeholders
Vendors
Suppliers
External agencies
Qualifications
Bachelor's degree in business administration, supply chain management, or related field
5-10 years of experience in vendor management and procurement.
