Assistant Manager-SC Administrator

Responsibilities

Invoice Management – NZ

• Receive and process supplier and carrier invoices each week
• Reconcile invoices and ensure match up to shipments in system
• Escalate any invoices amount deviations over the threshold limit with the vendor concerned
• Ensure all invoices are processed and follow up with suppliers if required to ensure service levels are met
• Ensure timely invoice receipting in system (e.g. MyBuy, SAP)
• Reconcile overdue invoices and resolve issues with vendors/AP Finance

Administration

• Process and apply for purchase orders for invoice payments
• Contribute and support in-market stakeholders with costing reports and end of month closures
• Service and Distribution reporting

PO raising

• Raise Purchase orders in SAP and/Or Mybuy as required by NZ Logistic Function

Admin activities

• Generate reports (e.g. attendance) for managers upon request
• Tasks as required from time to time (for example, supporting reporting, system maintenance, assistance in projects delivery etc.)

Qualifications

• Bachelor degree, with working experience in FMCG, or similar experience
• 2-4 years of total experience with relevant 2+ years in Invoice management & exception & PO process.
• SAP expertise needed. Experience in AP processing and Mybuy desired
• Ability to analyse information and generate accurate reports, with an ability to meet deadlines.
• Ability to prioritize and work under pressure. Good learning and self-improvement ability
• Be an enthusiastic and energetic individual whose flexibility allows you to excel both independently and as part of a team.
• Be a proven team player with the ability to communicate effectively
• Possess high personal integrity and standards
• Highly analytical with particular attention to detail
• Customer-centric and collaborative
• Good English skills