Assistant Manager Purchase

Assistant Manager Purchase

The core responsibilities of the Assistant Manager Purchase are to ensure the smooth and efficient operation of the Purchasing department and to procure the items required by management at a market-competitive price without compromising on quality.

What will I be doing

As the Assistant Manager Purchase, you will be responsible for performing the following tasks to the highest standards:

• Ensure familiarity with Hilton purchasing policies and procedures.
• Supervise and coordinate the work of the Purchasing team members.
• Follow up on supplier insurance coverage and compliance with global Hilton policy requirements to ensure insurance exemption is approved by risk management.
• Ensure that proper purchasing procedures are in place, with purchase orders placed only by the Purchasing Department after due authorization by management.
• Ensure that competitive quotes are obtained as per policy.
• Review all purchase requests and purchase orders processed by subordinates.
• Conduct market price surveys in coordination with the Cost Controller and Executive Chef on a regular basis.
• Ensure that price comparisons among other hotels are done regularly, and all options are exhausted in obtaining the best possible quotations.
• Maintain good relations with all hotel departments and suppliers.
• Ensure that all unmatched/open Purchase Orders are investigated and proposed actions are taken regularly.
• Assist in the preparation of month-end reports and other ad-hoc reports that may be required.
• Ensure familiarity and adherence to any national or global purchasing agreements in accordance with Hilton's approval authority.
• Ensure timely review of the rolling contract, with updates that can be carried out only three times without changes.
• Ensure Hilton Sourcing Centre approval is received prior to initiating tenders for potential purchases of goods/services exceeding $100,000.
• Assist the Executive Chef in ensuring that food costs are kept to a minimum.
• Ensure that all month-end procedures are strictly followed and deadlines are met.
• Maintain file management, including contracts, bidding documents, purchase orders, etc.
• Liaise with related government departments, such as Animal Plants Inspection, Wine Tobacco License, and Customs.
• Prepare a purchase order outstanding list for month-end purposes.
• Ensure all documentation (purchase orders, invoices, delivery dockets, etc.) is forwarded to Accounts Payable in a timely manner.
• Conduct regular vendor visitations for high-risk suppliers.
• Minimize the risks of accidents and workers compensation costs by ensuring correct work practices are used and that the area is safe from hazards.
• Handle all requests and inquiries in a timely, efficient, and friendly manner.
• Perform any additional tasks assigned to ensure that the department functions smoothly.
• Strictly follow the code of conduct.

What are we looking for

An Assistant Manager Purchase serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude