Assistant Manager- Pre & Admin (Kolkata)

Support materials, services, real estate and fleet procurement in the region and ensure their availability within the agreed costs and timelines and also support in end-to-end administration activities.

• Responsible for procurement of all materials, services, real estate and fleet in the region as per the defined processes and controls
• Responsible for the administration of empanelment of regional vendors for procurement of various materials and services for the company
• Responsible for supporting all real estate procurement in the region including
  • Working closely with the regional operations teams for potential locations and size of the facilities required
  • Support in Identification of properties in the potential locations as per the specifications (location, size etc)
  • Conducting the necessary due diligence on the shortlisted properties to minimize potential risks in future
  • Supporting in negotiation of lease rentals with the landlords as per the budgets provided by regional teams
  • Signing lease agreements with the landlords
  • Renew and renegotiate rentals with the landlords before expiry of the lease period
  • Liaise with the landlords on all aspects relating to the properties including payments, lease renewals, rent re-negotiations, property modifications / fit outs, occupancy issues etc
  • Identify and work with various vendors for all internal civil works, renovations, remodeling and facilities improvement
• Prepare a comprehensive database for all vendors / contractors / fleet vendors / real estate landlords (name of party, products/services supplied, VAT, CST, PAN no., price/quality/delivery, payment terms and conditions etc.) in the region and keep it updated on an ongoing basis
• Responsible forthe procurement for all assets required in the regions including machinery, electrical equipments, office implements like office furniture, IT equipments like laptops, printers, scanners, etc.
• Validate all procurement indents and purchase orders raised in the region and seek approval of Head - Procurement & Real Estate on the same
• Maintain an inventory of all spares for IT systems and frequently used items in the respective region
• Support corporate teams in commercial negotiations with short-listed vendors for major/critical procurements to ensure best possible terms of procurement for the organization
• Continuously monitor vendor performance and ensure the conduct of periodic vendor audits
• Implement and ensure adherence to all policies and guidelines with respect to various Administration related activities like Facilities Management, Work Place Management, Housekeeping, etc. in the region
• Ensure maintenance of all Blue Dart locations and facilities in the region with respect to repairs, maintenance, etc. Supervise any modifications or additions to the facilities
• Implement all guidelines with respect to maintenance and installation of electrical systems and the conduct of periodic HVAC maintenance for effective functioning of operations