Overview
Source to Pay - indirect Buy Desk associate. involved in PR creation to invoice payment transactions
Responsibilities
Procure-to-Pay (P2P) Operations
- Create and maintain vendor master data, including vendor creation and change requests, ensuring compliance with internal controls.
- Process Purchase Requisitions (PR) and Purchase Orders (PO), including amendments and modifications as required.
- Perform Goods Receipt (GR) processing and support year-end accrual activities.
- Manage GRIR reconciliation and work closely with Finance to resolve mismatches and aged items.
Invoice & Payment Management
- Handle invoice processing through Vendor Invoice Management (VIM) and ensure adherence to Prompt Pay guidelines.
- Investigate and resolve invoice exceptions, holds, and discrepancies.
Stakeholder & Governance Management
- Act as a primary point of contact for stakeholder queries related to AP transactions and process clarifications.
- Coordinate with cross-functional teams (Finance, Procurement, Business, IT) to resolve issues efficiently.
- Create monthly governance PPT`s to review service levels, issues, and improvement actions.
Performance Management & Reporting
- Track and report Key Performance Indicators (KPIs) monthly.
Transitions & Process Excellence
- Support and lead process transitions, including knowledge transfer, documentation, and stabilization.
- Maintain Desktop Procedures up to date.
- Identify opportunities for process improvements, automation, and standardization.
Quality & Team Enablement
- Ensure high quality and accuracy of transactions processed.
- Provide guidance and support to team members to improve performance and quality outcomes.
- Actively contribute to a culture of continuous improvement and accountability.
Qualifications
Skills & Competencies
- Strong knowledge of Procure-to-Pay process.
- Experience with ERP systems (e.g., SAP) and invoice management tools (e.g., VIM).
- Analytical mindset with ability to interpret data.
- Attention to detail and strong problem-solving abilities.
