Assistant Manager Administration

Total Experience: 10-20 Years

Job Location: Airoli, Navi Mumbai

Qualification: Any Graduation

Job Summary

We are seeking a highly experienced and proactive professional to oversee and manage all administrative functions of the manufacturing facility. The ideal candidate will ensure smooth day-to-day operations, compliance with policies, and efficient coordination between departments.

Administrative & Facility Management

Manage overall administrative operations of the factory, ensuring efficiency, discipline, and smooth functioning

Ensure a high standard of facility management by effectively deploying and monitoring available resources

Oversee housekeeping, reception, and EPABX systems to ensure seamless operations

Ensure proper maintenance of workplace environment, including cleanliness, infrastructure, and utilities

Liaise with air-conditioning service providers to ensure efficient cooling and ventilation across the premises

Budgeting & Cost Control

Prepare and manage annual budgets for the administration department

Conduct periodic cost and productivity analyses for administrative initiatives

Implement cost-control measures and optimize administrative expenses without compromising service quality

Asset, Inventory & Maintenance Management

Maintain records of assets, inventory, and administrative expenses

Ensure issuance and availability of stationery, consumables, and other office supplies

Monitor adherence to preventive maintenance schedules for assets and equipment

Supervise maintenance of office infrastructure, utilities, and plant facilities

Vendor & Contract Management

Handle vendor identification, onboarding, and performance management

Negotiate contracts and monitor service-level agreements (SLAs)

Ensure quality and timely delivery of all outsourced services

Employee Services & Guest House Management

Ensure minimal response time and high-quality administrative support to employees

Manage travel arrangements, accommodation, and logistics for staff and visitors

Direct and oversee management of company guest houses, ensuring high service standards and cost efficiency

Key Requirements

Minimum 10 years of experience in factory or plant administration

Strong knowledge of labor laws, statutory compliance, and industrial regulations

Excellent leadership, communication, and negotiation skills

Proven ability to manage multiple vendors and housekeeping teams

Strong problem-solving and decision-making abilities

Proficiency in MS Office and ERP systems

Preferred Skills

Experience in manufacturing or industrial setup

Strong crisis management and conflict resolution skills

Ability to work under pressure and meet deadlines

High level of integrity and professionalism