Assistant Manager - Admin

Job Title: Assistant Manager - Admin Services

Location: Mumbai

Experience: 4 - 7 Yrs

Educational Qualification: Graduate

About the department:

Administration department is the face of the company which executes the day to day operations of the company very smoothly and seamless. They play a highly critical role in keeping the organization on track with regard to compliances and record keeping.

What's in it for you

This role will give you the over view to look into the entire gamut of the department along with lot of opportunities to show your skills to manage people and vendors. Also it provides an opportunity to enhance your knowledge of purchase, understand new technology changes, and create ideas of automation and key controls. Skillsets we would like to see you exhibit is negotiation, people management, planning and administration.

Key Result Areas:

a) Facilities Management

Ensure smooth daily operations of all facility services and maintenance schedules.

b) Office Maintenance

Oversee repairs, upkeep, and cleanliness of office premises and equipment.

c) Petty Cash Management

Manage petty cash disbursement, documentation, and monthly reconciliation.

d) Asset Management

Maintain updated asset inventory, tagging, tracking, and periodic verification.

e) Audits & ISO Certification

Maintain documentation and support internal/external audits and ISO compliance.

f) Event Management

Plan and execute office events, meetings, and logistics efficiently.

g) Reports & Record Management

Prepare timely MIS reports and maintain organized admin/facility records.

h) Procurement & Vendor Management

Handle vendor sourcing, negotiations, POs, and performance monitoring.

i) Team Management & Motivation

Supervise admin and facility teams, ensuring productivity and discipline.

j) Issue & Escalation Handling

Resolve employee queries and facility-related escalations promptly.

Required Competencies, Skills, and Experience

a) Candidate should have 4 to 7 years experience in admin or facility management

b) Should have a team handling experience

c) Sound knowledge of purchase of stationary, electrical materials, sundry purchases etc.

d) In depth knowledge of passports and Visa applications and renewals

e) Experience in handling office boys and security staff, semiskilled & unskilled labour

f) Should have excellent communication & interpersonal skills

g) Should be well versed with Microsoft office i.e., Excel, Word, PPT

Hiring Process:

Your interaction with us will include, but not be limited to,

-Technical / HR Interviews

-Assessment

Finally, our people are our most valuable asset if you agree with us on this, we would love to meet you!