Responsibilities
- Manage and supervise daily administrative operations to ensure efficiency and compliance with company policies.
- Manage Transportation of employee's buses, utility vehicles, and company owned vehicles
- Manage daily tracking of vehicles through GPS system and Geo fencing
- Transportation invoice check with GPS data and process
- Manage drivers and their trainings as and when required as per RVDTS guidelines
- Statutory compliances of APL owned vehicles (Insurance, Road tax, fitness, PUC etc)
- Manage daily plant administration operations
- Coordinate with department HOD for all Administration support (Furniture, drinking water, Stationery etc)
- Coordinate with department HOD for Administration support service during plant COH, AOH and litup activities
- Coordinate with department HOD and other officials for accommodation and other support services to Shutdown workers.
- Prepare Inventory report of all Admin Assets.
- Coordinate with other department (like Civil, Electrical) for repair and maintenance
- Create PR and coordinate with TC for timely PO for various admin activates (i.e. R&M, material etc)
- Prepare of Admin related data (monthly MIS, Capex and Opex Budget, CER etc)
- Coordinate and oversee office activities and operations to secure efficiency and compliance with company standards.
- Prepare of all Audit related documents and coordinate with others department for Internal and extremal Audit
- Supervise administrative staff and divide responsibilities to ensure performance.
- Manage agendas/travel arrangements/appointments etc. for the upper management.
- Manage phone calls and correspondence (e-mail, letters, packages etc.).
- Create and update records and databases with personnel, financial, and other data.
- Supporting departments by entering and managing data.
- Ensure security, integrity, and confidentiality of data.
- Monitor office supplies and research advantageous deals or suppliers.
- Produce reports, presentations, and briefs.
- Develop and carry out an efficient documentation and filing system.
- Ensure smooth communication within the company to facilitate the flow of information.
- Assist colleagues whenever necessary.
Qualifications
Any Graduate + MBA preferably in HR
Experience - 8 to 12 years.
