Key Responsibilities
Accounts & Bookkeeping
- Record daily sales, purchases, expenses, and journal entries.
- Maintain daybook, petty cash book, and ledgers.
- Ensure data accuracy in ERP or accounting software (Tally, SAP, Busy).
- Post branch cash and bank transactions on time.
Cash & Bank Management
- Verify daily cash and reconcile with the Cashier or Store Manager.
- Conduct and review bank reconciliation statements (BRS).
- Monitor deposits, withdrawals, and card settlements.
- Ensure all collections are deposited as per SOP.
Vendor & Payment Management
- Verify and post vendor bills for purchases, expenses, and AMCs.
- Process vendor payments after due approvals.
- Maintain outstanding vendor lists and aging reports.
- Coordinate with vendors for invoice corrections and payment issues.
Taxation & Compliance
- Check purchase and sales invoices for GST applicability.
- Assist in GST and TDS return preparation and filing.
- Maintain input tax credit (ITC) reconciliation.
- Support EPFO, ESIC, and statutory compliance.
Inventory & Store Accounting
- Coordinate with store for stock verification and variance reporting.
- Monitor stock-in/out entries, purchase returns, and shortages.
- Reconcile physical stock with system records.
- Support internal and external stock audits.
MIS & Reporting
- Prepare daily, weekly, and monthly MIS and financial reports.
- Report cash flow statements and fund requirements to Head Office.
- Highlight mismatches between physical and system balances.
- Assist in profit & loss and margin analysis.
Audit & Compliance
- Support internal, statutory, and GST audits.
- Ensure adherence to accounting policies and compliance standards.
- Maintain audit trails and documentation for all transactions.
Team & Coordination
- Coordinate with cashiers, accountants, branch managers, and HO.
- Support junior staff in accounting operations.
- Maintain proper communication and document flow.
System & Process Improvement
- Follow and improve accounting SOPs.
- Identify process gaps and suggest corrective actions.
- Support ERP or accounting system implementation.
Other Responsibilities
- Supervise branch-level accounting and P&L finalization.
- Ensure timely monthly book closure and financial reporting.
- Monitor statutory payments (GST, PF, TDS, ESI).
- Support budgeting and financial planning.
