Assistant Manager Accounts Payable

Company overview:

PEP is a dynamic personal care company that proudly houses two innovative brands – mCaffeine & Hyphen. With a passion for creating high-performance, conscious, and consumer-loved products, we are redefining the way personal care is experienced. While mCaffeine is India's first caffeinated personal care brand, loved for its energizing and playful approach, Hyphen is built on the philosophy of simplifying skincare through science-backed formulations. Together, our brands reflect PEP's mission to deliver quality, creativity, and care to millions of consumers. We believe in Confidence over all skin & body biases.

Come, join the pack!

Job Summary

The Assistant Manager – Accounts Payable is responsible for ensuring accurate, timely, and compliant processing of accounts payable transactions while supporting smooth daily operations. This role focuses on execution excellence, process adherence, vendor coordination, and assisting the Manager in maintaining strong financial controls and efficient AP workflows.

Key Responsibilities:

• Accounts Payable Operations

· Review and process vendor invoices, expense claims, and payment requests with accuracy and timeliness.

· Validate invoices against purchase orders, approvals, and supporting documentation. · Monitor payment cycles and ensure adherence to agreed timelines.

· Reconcile vendor statements and investigate discrepancies.

· Maintain organized financial records and audit-ready documentation. · Support month-end and year-end closing activities related to payables.

• Process Coordination & Improvement

· Track daily AP activities and ensure completion of assigned tasks.

· Identify process gaps or delays and recommend practical improvements.

· Assist in documentation and updating of SOPs and workflow guidelines.

· Support implementation of automation or system enhancements.

• Vendor Coordination

· Serve as a point of contact for vendor queries related to invoices and payments.

· Coordinate resolution of invoice mismatches, disputes, and follow-ups.

· Maintain accurate vendor master records and ensure proper documentation.

• Compliance & Controls

· Ensure transactions comply with company policies, accounting standards, and internal controls.

· Verify approvals, supporting documents, and audit requirements before processing.

· Assist with internal and external audits by providing required documentation.

· Highlight risks, discrepancies, or policy deviations to the reporting manager.

• Tax & Regulatory Support

· Apply working knowledge of TDS and GST related to vendor payments and expenses.

· Verify tax deductions, classifications, and statutory compliance.

· Stay updated on relevant regulatory changes impacting AP transactions.

Qualifications & Experience:

• 5–6 years of relevant experience in Accounts Payable operations.
• Hands-on exposure to invoice processing, reconciliations, vendor coordination, payments, and closing support.
• Experience in the D2C / Beauty / Cosmetics / Personal Care industry is an advantage.
• Good understanding of AP processes and financial controls.
• Ability to manage timelines and prioritize tasks.
• Proficiency in Excel and accounting systems
• Good communication and stakeholder management skills. Postgraduate degree / MBA in Finance or equivalent qualification preferred (CA Inter / CMA Inter candidates may also be considered).