About Officeworks:
Officeworks purpose is we bring big ideas to life at low prices. We are Australia's leading omnichannel retailer of complete technology solutions, stationery, furniture, art supplies, and learning resources. We also offer services including Print & Create and Geeks2U. We begin with customers—our products and services provide solutions to our diverse range of customers across Australia, from households, students, small to large-sized businesses, governments, and schools.
About the Finance Function:
By joining the Finance team within the Global Capability Centre (GCC), you will play a direct role in supporting Officeworks growth and performance. You'll contribute to high quality financial capabilities that sit at the heart of how the business plans, invests, governs, and delivers value.
The GCC is a critical enabler of Officeworks purpose by ensuring strong financial stewardship, insight driven decision making, and operational discipline that supports sustainable success.
This is a unique opportunity to join as a founding member of a newly established global hub. Early joiners will help shape how the finance function operates within the GCC, influencing future ways of working, capability development, and the evolution of some of Officeworks core finance processes.
These roles are best suited for people who enjoy:
- Exposure to core finance disciplines, including financial operations, reporting, governance, controls, planning, analysis, and process optimization.
- Supporting global initiatives and strengthening scalable, efficient finance processes.
- Contributing to business transformation through financial insight and continuous improvement.
- Working in an environment where your expertise matters, your growth is intentionally supported, and your work has a visible impact on business performance and outcomes.
Why this role exists:
The Accounting Coordinator is responsible for ensuring the integrity of financial records through the maintenance of the fixed asset register and supporting the broader finance team during critical reporting periods. As Officeworks continues to invest in its store network and digital infrastructure, this role solves the problem of accurate capital tracking and month-end efficiency. This role provides technical accounting support and commercial analysis across multiple entities, while driving process improvements within a high-performing finance function.
Where you will make a difference:
In this role you will:
Fixed Asset & Capital Management:
- Maintain the fixed asset register by processing additions, disposals, and depreciation in accordance with the Officeworks Fixed Asset Policy.
- Manage end-to-end capital expenditure (CAPEX), including budgeting support, tracking against approved spend, and ensuring accurate capitalization in line with accounting standards and company policy.
- Oversee CAPEX for new and closed projects/stores, ensuring timely capitalization, closure of project accounts, and accurate transfer or disposal of assets.
- Oversee capital projects in work-in-progress (WIP) accounts, liaising with stakeholders to resolve aged items, monitor project progress, and manage SAP project codes.
- Coordinate monthly fixed asset counts across all stores and reconcile results to the asset register, investigating and resolving discrepancies.
- Prepare and manage balance sheet reconciliations for fixed asset and CAPEX-related accounts, ensuring accuracy, completeness, and timely resolution of reconciling items.
- Analyze depreciation and CAPEX-related expenses, providing clear explanations for variances against budget and forecast.
Financial Reporting & Ledger Integrity:
- Execute month-end processes including journal entries, data uploads, and interface processing for the general ledger.
- Prepare balance sheet account reconciliations monthly to ensure the integrity of the Reconciliation and Task controls.
- Post mass reversals and running allocations within SAP to maintain accurate ledger environments.
Budgeting, Forecasting & Analysis:
- Prepare budget and forecast for depreciation expense and non-operational expenditure.
- Manage non-operational expenditure accounts and associated accruals, following up on invoices with key stakeholders.
- Perform variance analysis comparing actuals to budget, forecast, and prior years to drive informed recommendations.
Process Improvement & Safety:
- Challenge status quo processes and seek system improvements in the Finance function to enhance operational outcomes.
- Put safety at the centre of everything by participating in safety discussions, identifying hazards, and reporting incidents.
Who you will be working with:
- Internal Delivery Teams: Financial Accountants and Senior Financial Accountant.
- Internal Partners: All Officeworks Teams and key project stakeholders.
- External Partners: Auditors (internal & external), and external suppliers/providers.
What success looks like:
- Data Accuracy: Zero material errors in the fixed asset register and timely reconciliation of balance sheet accounts.
- Reporting Timeliness: Reconciliations and month-end tasks completed within set deadlines.
- Commercial Insight: High-quality variance analysis that enables stakeholders to understand cost drivers.
- Continuous Improvement: Evidence of process enhancements implemented to reduce manual data manipulation
How you will lead:
- Individual Contributor:
- Lives our Officeworks values and behaviours
- Proactively contributes to a safe working environment, escalates appropriately if there are unsafe conditions or inappropriate behaviour
- Operates in line with applicable Officeworks company policies and Code of Conduct
- Demonstrates a strong sense of personal accountability and curiosity to learn and develop
Qualifications and work experience:
Essential:
- Education: Currently studying towards a CPA or CA qualification.
- Experience: Minimum of 2 years in financial accounting related roles.
- Technical Skills: Proficiency in Microsoft Office (Advanced Excel) and experience with large ERP systems.
- Core Competencies: Strong attention to detail, proactive problem-solving, and the ability to simplify complex data for diverse stakeholders.
Preferred:
- Retail Experience: Experience in the retail industry is highly desirable.
- Systems Knowledge: Previous experience with SAP, BW, NetSuite or Blackline.
