Mission
Keep books clean and compliant in-house so the CA can audit/close quickly.
Key Responsibilities
- Books (Zoho Books): Day-to-day bookkeeping, chart-of-accounts hygiene, monthly closes, bank/credit/UPI recs, inter-company journals.
- GST: GSTR-1/3B filing, RCM where applicable, e-invoice/e-waybill (if in scope), ITC reconciliation, vendor GST validation.
- TDS/TCS: Section-wise deductions (194C/194J/194H/194Q, etc.), challans, returns (24Q/26Q), Form 16/16A, 26AS matching.
- Payroll (Zoho Payroll): Salary processing, PF/ESI/PT challans, Form 16; reimbursements via Zoho Expense.
- Stat/Reg: Support MCA ROC data packs, MSME-1 (if applicable), fixed-asset register, depreciation schedule.
- Banking: Work with RM for payouts, limits, FDs; maintain makerchecker controls.
- Compliance queries: Compile documents/drafts for IT/GST notices with the CA.
- Reporting: Monthly P&L/BS/Cash-flow, AR/AP ageing, project cost reports.
Foreign remittances & exports (FEMA/RBI)
- Inward remittances (exports of services): Track FIRC/BRC, purpose codes, SWIFT copies; SOFTEX (if applicable for IT/ITES), export LUT under GST, realization tracking and aging.
- Outward remittances (imports of services/vendors): Validate purpose codes, FEMA limits, Form 15CA/CBworkflow with CA, DTAA checks, Sec 195 TDS where applicable; keep SWIFT/BoE/supporting docs organized.
- Bank coordination: Liaise with AD Bank for documentation, discrepancies, and closure of pending inward/outward cases.
- If applicable: Support FLA return/FDI/ODI/ECB data packs with consultants (maintain cap-table/inflow docs).
Transfer Pricing (inter-company)
- Maintain inter-company service agreements, pricing policies, and monthly billing/true-ups per approved mark-ups.
- Keep TP documentation packs current (scope: invoices, FAR inputs, cost base workings, benchmarking extracts provided by advisor).
- Coordinate Form 3CEB compilation/filing with TP/Stat audit teams; ensure books tie to TP workings.
Requirements
- B.Com/M.Com (CA Inter preferred), 36 yrs SME experience.
- Hands-on Zoho Books/Payroll/Expense, strong Excel (pivot, lookup, basic modeling).
- Working knowledge of GST/TDS, FEMA basics, Sec 195, 15CA/CB process, purpose codes, and export documentation (FIRC/BRC/SOFTEX).
- Clear documentation habits; deadline discipline; comfort working with bankers, CAs, and TP advisors.
KPIs
- Month-end close: T+5.
- GST/TDS filings:100% on time.
- Bank recs: zero variance monthly.
- Remittances: 100% docs in file (FIRC/BRC/15CA/CB/SWIFT) within T+7 of transaction.
- TP compliance: Inter-company invoices/true-ups posted monthly; 3CEB data pack ready before statutory timeline.
- Notice resolution: responses drafted and filed within agreed SLA.
