Naviga Inc. delivers the broadest range of technology solutions for the global news media industry, including content management, digital advertising, circulation, and audience relationship management. The company's innovative solutions and professional services help media organizations engage audiences through web, print, mobile, and social media channels.
Position Overview
The Facilities and Admin Lead is responsible for upkeep of Noida office location. This role is critical to the reputation and morale of our company and requires exceptional Planning, Coordination, customer service and communication skills.Responsible for the process of efficient planning, integration, and operation of the different elements that make up a work environment. The facilities may include everything from day-to-day activities, celebration preparation, maintenance and organization of vendors, to long-term planning considerations of office layout refurbishment and ergonomics.
Essential Functions & Responsibilities
- Provide a central point of contact to evaluate and manage facilities escalations and provide direction
- Maintain Confluence with up-to-date facilities Budget, policies, procedures and playbook related to facilities only.
- Work collaboratively with team to deliver integrated facility management services across all business lines (Engineering, HR, IT, Finance, etc)
- Conduct and/or support the execution of periodic interior and exterior site inspections documenting facility conditions and integrating with additional service lines to ensure functional, comfortable, compliant, energy efficient and attractive facilities, in accordance with approved operating budgets.
- Support ongoing cost evaluations to reduce operating costs where possible while maintaining desired environments and services.
- Handle procurement of office supplies, furniture, equipment, HR related items such as welcome kit etc
- Assist in planning and organizing company events and meetings.
- Oversee office space planning, allocation, and utilization.
- Coordinate office moves, expansions, and reconfigurations as needed.
- Ensure compliance with health and safety regulations and maintain a safe working environment.
- Manage office inventory- like issuing access cards and ID cards for employees.
- Coordinate and manage travel arrangements for employees traveling to other locations within India and internationally.
- Arrange transportation, accommodation, food and other necessary logistics for business trips. Assist with visa applications and other travel documentation as required.
- Collaborate with the HR Business Partner (HRBP) to plan and organize the yearly company party or any event organized for employees.
- Manage the logistics of the event, including venue selection, catering, entertainment, and other arrangements.
Education, Experience, And Requirements
- Any Bachelor's Degree with 8+ years of experience in administrative management experience with demonstrated ability to exercise proper judgment
- Exhibits strong interpersonal skills and problem-solving ability
- Excellent communication skills, both verbal and written
- Strong leadership skills, Able to effectively interact with Internal and External stakeholders
- Excellent planning, organizational, and project management skills
DESIRED BEHAVIORS*
- Technically proficient - knows role and has a solid familiarity with tasks and responsibilities.
- A bias to action - a willingness to jump right in with an emphasis on producing results.
- Highly collaborative - an affinity for solving complex problems through dialog with team members.
- Curiosity - always seeking the why's and how's in the interest of continuous learning and the mastery of a craft.
- Innovation - the courage to challenge prevailing assumptions and suggest better ways of doing things to achieve business value.
- Comfortable with ambiguity - can begin to explore and solve complex problems even when the problem and solution are not always well defined.
- Display ethical character and competence - acts with integrity and intent, is accountable for own actions, behaves per the values. Act as a good citizen of Naviga
