Key Responsibilities:
Administrative Duties
- Handle daily administrative and office support activities.
- Maintain records, files, and documents (physical and digital).
- Coordinate with internal teams for administrative requirements.
Vendor Management
- Identify, onboard, and manage vendors for office supplies and services.
- Maintain vendor database and contact details.
- Coordinate with vendors for timely delivery of materials and services.
Negotiation & Cost Control
- Negotiate prices, payment terms, and delivery schedules with vendors.
- Ensure cost-effective purchasing without compromising quality.
- Compare quotations and finalize vendors as per company policies.
Office Material Management
- Monitor stock of office supplies and stationery.
- Ensure timely procurement of office materials.
- Maintain inventory records to avoid shortages or overstocking.
Pantry Management
- Manage purchase and availability of office groceries and pantry items.
- Ensure cleanliness and proper stocking of pantry areas.
Insurance Management
- Manage employee insurance policies (health, accident, or other coverage).
- Coordinate with insurance providers for policy issuance, renewals, and claims.
- Maintain insurance records, policy documents, and renewal trackers.
- Handle insurance coverage for company-owned properties on rent or lease.
- Ensure timely renewal and compliance of property insurance policies.
