Position: Administrative & Front Office Executive
Location: Chennai
Company: THE GRID SPACE Coworking community for startups & creative professionals
About Us
THE GRID SPACE is a vibrant coworking environment where startups, writers, designers, and creative practitioners come together to work, collaborate, and grow. We are looking for a highly organised and proactive individual to join our team as an Administrative & Front Office Executive. This role is ideal for someone who loves multitasking, enjoys interacting with people, and takes pride in creating a seamless workplace experience.
Key Responsibilities
- Front desk management: welcome visitors, answer phone calls, manage enquiries, and coordinate tours for potential members.
- Support membership operations: onboarding members, maintaining records, handling contract renewals & related documentation.
- Basic accounting support: managing invoices, receipts, petty cash, vendor payments, and basic GST filing coordination.
- Work with external auditor for compliance and financial documentation.
- Coordinate AMC services, maintenance schedules, and upkeep of physical space.
- Supervise housekeeping staff and ensure high standards of cleanliness & facility readiness.
- Manage office supplies, inventory, courier, and procurement needs.
- Assist in organising community events, workshops, and internal activities.
- Handle general administrative duties and support leadership when required.
Required Skills & Qualities
- Excellent communication skills and a friendly, welcoming personality.
- Strong time management and organisational ability.
- Proficiency in MS Office / Google Workspace.
- Basic accounting knowledge and comfort working with billing tools.
- Detail-oriented with a positive, problem-solving attitude.
- Ability to multi-task and manage daily operations independently.
Preferred Experience
- 7-10 years experience in office spaces, design studios, creative environments, or front office administration.
- Familiarity with GST / bookkeeping and vendor coordination.
Perks
- Work in a dynamic, creative atmosphere surrounded by innovators.
- Exposure to diverse startup & creative networks.
- Opportunity to learn & grow across operations, finance & community management.
How to Apply
Email your resume & a brief note about yourself to [Confidential Information] with the subject: Administrative & Front Office Executive THE GRID SPACE
