Administrative Executive

Company Description

Shilton Hospitality Pvt Ltd is a diverse hospitality company operating business hotels, resto-bars, leisure resorts, catering facilities, and music festivals. Our aim is to provide top-notch service and memorable experiences to our guests across all our ventures. We pride ourselves on our commitment to excellence in the hospitality industry, offering a range of services and experiences to meet the diverse needs of our clientele.

Job Description

This is a full-time, on-site role for an Administrative Executive located in Bengaluru. The Administrative Executive will be responsible for providing executive administrative assistance, managing general administration tasks, and maintaining smooth communication channels within the organization. Day-to-day tasks include scheduling meetings, handling correspondence, managing records and documents, and supporting various administrative functions to ensure operational efficiency.

Roles and Responsibility

1. Office Administration

• Manage daily administrative operations to ensure the office runs efficiently.
• Organize and maintain physical and digital filing systems.
• Order and manage office supplies, inventory, and equipment maintenance.
• Oversee office cleanliness, repairs, and facility management.

2. Scheduling and Calendar Management

• Coordinate appointments, meetings, and travel arrangements for executives and senior staff.
• Maintain executive calendars and ensure timely reminders.
• Arrange and prepare logistics for internal and external meetings.

3. Communication and Correspondence

• Draft, proofread, and send emails, letters, memos, and reports.
• Serve as the point of contact between internal teams, external clients, and vendors.
• Handle confidential and sensitive information with discretion.

4. Record-Keeping and Documentation

• Prepare and maintain administrative documents such as meeting minutes, reports, and policies.
• Ensure all company records are up-to-date and compliant with regulatory standards.

5. Support to Management

• Assist senior management with various administrative tasks and special projects.
• Compile reports, presentations, and spreadsheets as needed.
• Monitor deadlines, project milestones, and reporting schedules.

6. Vendor and Asset Management

• Liaise with vendors, suppliers, and service providers for contracts and negotiations.
• Monitor and manage company assets and inventory records.

7. Budgeting and Expense Tracking

• Assist in preparing budgets and monitoring office expenditures.
• Process invoices, reimbursements, and petty cash.

Qualifications

• Executive Administrative Assistance and Administrative Assistance skills
• Strong Interpersonal Skills and Communication skills
• Experience in General Administration
• Excellent organizational skills
• Ability to work independently and collaboratively
• Proficiency in office software (e.g., MS Office)
• Bachelor's degree in Business Administration or a related field is preferred