Administrative Executive

Job Description

We are looking for a proactive and hands-on administration executive to manage day-to-day office and corporate cafeteria operations. The role will coordinate with employees, vendors, cafeteria and housekeeping teams, and internal departments to ensure smooth and efficient workplace operations.

Key Responsibilities:

• Manage day-to-day cafeteria operations, including breakfast, lunch and Hi-Tea services.
• Support cafeteria operations in food ordering, inventory monitoring and stock planning.
• Coordinate with cafeteria teams to ensure timely service, portion control, food quality and hygiene standards.
• Handle employee feedback related to cafeteria services and coordinate corrective actions.
• Support a positive, respectful and cooperative working environment among ground-level teams.
• Monitor office facilities and supervise housekeeping activities.
• Coordinate with vendors for facility maintenance, groceries, fresh produce, pantry, stationery and other routine requirements.
• Monitor inventory and raise purchase requests to prevent stock-outs and operational disruptions.
• Verify vendor deliveries and challans against received quantities and inventory records.
• Support Finance with required documentation for vendor invoices and cafeteria-related expenses.
• Maintain daily operational trackers, vendor records, inventory records and administrative reports.
• Escalate operational issues and follow up until closure.

Key Performance Areas:

• Smooth and timely cafeteria operations.
• Adherence to food quality, portion and service standards.
• Accurate consumption and pilferage tracking.
• Office and cafeteria cleanliness and hygiene.
• Inventory availability and prevention of avoidable stock-outs.
• Accurate vendor delivery and consumption records.
• Timely closure of facility and administrative issues.

Candidate Profile:

• 1–2 years of experience in facility management, corporate administration, F&B operations or a similar role.
• Graduate in any discipline; hotel management preferred.
• Good working knowledge of MS Excel / Google Sheets.
• Good communication skills in English, Hindi and Kannada.
• Hands-on approach with the ability to manage daily floor-level operations.
• Good vendor coordination, problem-solving and follow-up skills.
• Ability to work professionally with housekeeping, cafeteria and other ground-level teams.
• Comfortable working Monday to Saturday, 9:00 AM – 6:00 PM, including rotational shifts as required.

Educational Qualifications

What We Expect:

• A proactive attitude, strong work ethic, positive approach, and willingness to take ownership of day-to-day operational responsibilities are essential for this role.