Administrative Assistant

Administrative Assistant

Location: Bangalore

Notice Period: Immediate - 15 Days

Job Description

Exp: 5+ Years

Job Scope & Responsibilities:

Calendar Management scheduling all level meetings, work on conflicts conference room booking

Space coordination- Seating/Location Management for entire team, assignment of seats, internal movements

Inventory management- Raising Purchase orders, maintaining data sheets of Assets, manage /assigning procurement of goods and services including computer equipment and peripherals and managing WFH shipment tool.

Team Building Event- Organizing Morale events, purchases of goodies, organizing off sites, training events

New hire onboarding and off boarding.

Handling Human Resource tool, Recruiting Tools, Finance Tools

Exec visits end-to-end management.

Collation of data for the team t-shirt sizes, Birthdays, addresses, mobile number etc. (providing data to other departments on need basis)

Working closely with other departments like Human Resource, Finance, Recruiting, US counterpart for executing the admin functions

Executive Support to Managers with respect to end-to-end Travel/Raising Expenses, attending to their requests.

Required Skills:

Dedicated, highly responsible & accountable.

Independent in handling responsibilities with minimal supervision, has eye to detail and provides results with 100% accuracy rate.

Effective verbal and written communication skills required.

Creative

Adaptable to changing environments.

Respectful/Great attitude/behavior skills while working with the team and during interactions.

Ability to accommodate different working styles, maintain high integrity, confidentiality, and excellent customer service skills.

Should be caring and sensitive to team's needs and helping them.

Able to stretch.

Consistently demonstrate a can-do attitude; eagerness and ability to work effectively under pressure with significant time constraints, and in relatively ambiguous and complex situations.

Passionate about learning, helping and supporting the Team.

Knowledge and proficiency with products including Outlook, Excel, Word, PowerPoint, Copilot, AI etc.