Administrative Assistant

Key Responsibilities

Executive & Administrative Support

• Provide day-to-day administrative support to the founder.

• Manage emails, correspondence, follow-ups, and professional communication.

• Organize documents, notes, files, and business information.

• Support scheduling, calendar coordination, and meeting preparation.

• Track action items, deadlines, and pending tasks.

• Prepare meeting notes, summaries, and follow-up documents.

• Assist with vendor, partner, client, or stakeholder communication.

• Support general business operations across two startup businesses.

Writing & Communication Support

• Draft clear, professional, and polished email correspondence.

• Assist in preparing press releases and public-facing announcements.

• Support grant-writing tasks, including drafting, editing, formatting, and organizing grant materials.

• Help write business summaries, event descriptions, proposals, bios, outreach messages, and formal communications.

• Adapt writing style based on audience, whether formal, promotional, creative, or administrative.

• Proofread and edit documents for grammar, tone, clarity, and professionalism.

• Maintain a high standard of written communication across all business materials.

Grant Writing & Research Support

• Assist with grant application drafts and supporting documentation.

• Research grant opportunities, eligibility criteria, timelines, and submission requirements.

• Organize grant-related information, attachments, deadlines, and checklists.

• Support preparation of narratives, impact statements, organizational descriptions, and project summaries.

• Coordinate with the founder to collect required information for submissions.

Press, Events & Business Support

• Assist with press release drafts for events, launches, partnerships, or announcements.

• Support written content for entertainment events, public programs, weddings, corporate events, and private celebrations.

• Help prepare outreach communication to partners, sponsors, vendors, media, or community stakeholders.

• Maintain organized records of event-related communication and documents.

• Support the founder in keeping multiple business priorities organized and moving forward.

Required Skills & Qualifications

• Excellent written English communication skills.

• Strong ability to draft polished correspondence, press releases, summaries, and professional documents.

• Prior experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, Communications Assistant, Grant Assistant, or similar role.

• Strong organizational and time-management skills.

• Ability to manage multiple tasks across two startup businesses.

• High attention to detail.

• Ability to work independently and take ownership of assigned work.

• Comfortable working remotely with minimal supervision.

• Strong proofreading, editing, and formatting skills.

• Ability to understand tone, audience, and brand voice.

• Reliable, responsive, and professional communication style.

US Shift

Salary 4-4.5 LPA