Administrative Assistant Bookkeeper

Company Overview

An U.S.-based experiential marketing and corporate event production agency. A full-service experiential marketing and corporate event production agency serving clients across the United States, Latin America, and international markets. With U.S. operations and LATAM teams in Mexico, Colombia, Brazil, and Chile, we deliver high-impact brand experiences through inhouse production and creative teams. We work with Fortune 500 companies, government agencies, and global brands across industries including technology, healthcare, automotive, finance, luxury, and entertainment. Our company is a certified Minority Business Enterprise (MBE) and Small Business, recognized for scalable, cost-effective, and innovative solutions with a strong focus on sustainability and technology.

Scope of Work

The selected professional will be responsible for maintaining organized, accurate financial records and supporting operational workflows, including:

• Accounts Payable (A/P) and Accounts Receivable (A/R)
• Journal entries and basic reconciliations
• Maintaining clean and accurate financial records
• Preparing financial summaries and reports
• Working in QuickBooks (mandatory) and BILL.com (mandatory)
• Organizing financial documentation for external accountant review
• Providing administrative and operational support as needed
• Optional HR-related coordination; HiBob experience is a plus but not required

Qualifications

• 3+ years of bookkeeping and financial support experience
• Strong hands-on experience with QuickBooks and BILL.com
• Solid understanding of journal entries and financial statements
• Experience supporting U.S.-based companies or U.S. accounting workflows is preferred
• Ability to work independently in a fully remote, international team
• Strong written and verbal English communication skills
• Proficiency with Microsoft Office and digital collaboration tools
• Bachelor's degree in Accounting, Finance, or equivalent experience
• Ability to successfully complete a background check