Administrative Assistant 4

8-10 Years

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Early Applicant

Job Description

Responsibilities:

Calendar Management- Completes a broad variety of administrative tasks for the leader including managing an extremely active and complex calendar of appointments
Provide end-to-end complex domestic and international travel planning, including proactive planning of external partner meetings in tandem with planned business travel to drive schedule efficiency.
Schedules and implements Leadership Rhythm of the Business (ROB) including staff meetings, events and off sites, including meeting logistics, and material preparation
Liaises with offices of company Leaders in India and global stakeholders across multiple time zones for meetings/projects /events
Helps drive completion of key deliverables and following up on outstanding action items.
Support in engineer morale activities and goodies shortlisting, procurement and co-ordination
Completing expense reports, maintaining schedules, plans and coordinating team/ office events.
Submit facilities request, manage alias & new hire onboarding support
Space management
Manage office hardware and supply needs for the team, including PC refresh and asset management
Any adhoc administrative tasks
Experience in tracking timelines by working with regional and global stakeholders
Hands on experience in excel in creating charts and hands on experience in creating power point presentations

Required and Preferred Qualifications:

8 years of demonstrated executive, operations, sales/marketing and/or office administrative experience in a fast-paced environment
Complex calendaring experience
Experience in supporting a senior leader's office in a global organization
Strong interpersonal, verbal and written communication skills
Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
Attention to detail with strong problem-solving and troubleshooting skills
Ability to respond with appropriate urgency to situations and requests while maintaining a calm demeanor
Ability to handle confidential information and demonstrating the highest levels of integrity, discretion and judgement always
Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines.

Top skills required:

8 years of demonstrated executive, operations, sales/marketing and/or office administrative experience in a fast-paced environment
Complex calendaring experience
Experience in supporting a senior leader's office in a global organization
Strong interpersonal, verbal and written communication skills
Executive maturity and Executive presence - 2-3 years
Event management, Inventory management and co-ordination across teams locally and globally - 2- 3 years
Proficiency in leveraging MS Office products for organization wide communication - 2- 3 years

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