About the Job
Job Title: Administration Executive
Employment Type: Full-time
Work Mode: Hybrid
Experience: 1–5 Years
Academik AI is looking for a highly organized and detail-oriented Administration Executive to manage day-to-day administrative operations and ensure smooth functioning across teams.
This role is ideal for individuals who are strong in coordination, documentation, operational support, and process management, with the ability to handle multiple responsibilities in a fast-paced, growing organization.
Key Responsibilities
Administrative Operations
- Manage day-to-day administrative activities and office coordination
- Maintain records, documents, and internal databases
- Handle scheduling, meetings, and calendar management
- Ensure smooth operational workflows across departments
Coordination & Support
- Coordinate with internal teams including HR, marketing, and delivery
- Assist in onboarding processes and internal communications
- Support management in organizing meetings, reports, and updates
- Act as a point of contact for administrative queries
Documentation & Reporting
- Prepare and maintain reports, trackers, and documentation
- Ensure proper filing and record-keeping of company data
- Assist in creating internal process documents and SOPs
- Maintain accuracy and confidentiality of information
Process & Operations Management
- Streamline administrative processes for efficiency
- Track tasks, deadlines, and operational activities
- Support execution of internal initiatives and programs
- Identify and resolve operational bottlenecks
Compilance & General Support
- Ensure adherence to internal policies and procedures
- Assist in handling vendor coordination and basic procurement
- Support in managing tools, subscriptions, and resources
- Provide general administrative assistance to leadership
Skills & Experience
Administration & Coordination
- 1–5 years of experience in administration or operations roles
- Strong organizational and multitasking abilities
- Experience in handling documentation and coordination
Communication & Tools
- Good verbal and written communication skills
- Proficiency in MS Office / Google Workspace
- Familiarity with tools like Excel, Docs, and internal trackers
Execution & Problem-Solving
- Strong attention to detail and structured thinking
- Ability to manage multiple tasks and deadlines
- Proactive and solution-oriented approach
Preferred Qualifications
- Bachelor's degree in Business Administration or related field
- Experience in startup or fast-paced environments
- Exposure to HR/admin coordination or operations management
What We Offer
- Opportunity to work in a fast-growing AI-driven organization
- Exposure to multiple business functions and operations
- Hybrid work flexibility
- Supportive and dynamic work environment
Additional Personal Skills
- High ownership and accountability
- Strong coordination and follow-up ability
- Ability to work independently and in teams
- Adaptability and willingness to learn
- Professional and organized work approach
