Administration Associate

Job Role

Administration Associate

Job Purpose

To efficiently manage upkeep and maintenance of offices, Facilities management, Travel, Government liaison, Fire and safety and Crisis Management.

Key Responsibilities

Responsibilities

To provide Safe & smooth working conditions in the office / Branch premises

To manage Fire and Safety Management and Crisis Management

To take charge of the House Keeping and Security Activities

To Manage AMCs and repair and maintenance activities

To manage Opex Budget management and optimize cost

To Ensure the effective delivery of all fire safety works are completed to a high level of customer satisfaction, to a standard of legal compliance.

To ensure responsibility for the overall lead and management of clear, consistent and quality fire safety management, repairs and improvements, on a strategic and operational level

To Manage head Office Seating and facilities for employees.

To liaison with government bodies for various licenses required by company

To Monitor preventive maintenance schedule and take timely corrective action

Specific Authorities (Financial & Non-Financial)

To authorize admin related payments as per Delegation of Authority Matrix at Checker level

Key Performance Indicators

TAT (Facilities issued raised to query resolved) <= as per TAT matrix given below) (90%)

Facilities Maintenance Budget Variance <=10%

Preventive Maintenance schedule adherence=90%

Fire and Safety compliance = 100%

Functional Competencies

Effective negotiations and cost saving for Facilities Management activities

Effective Business continuity Plan management for employee's safety

Ensure the effective delivery of all fire and safety norms as laid down by company

Vendor contract management

Negotiations

service level agreements

Behavioral Competencies

Execution Excellence

Customer Centricity

Collaboration

Growth through Differentiation Definition