Quest Alliance is a not-for-profit organization working across India, dedicated to equipping young people with the skills they need to thrive in a rapidly evolving world of work. Since 2008, we've been reimagining how young learners, especially those from underserved communities experience education, career readiness, and lifelong learning. We have been enabling equitable school-to-work transitions by building future-ready learning ecosystems that prioritize access, inclusion, and innovation.
Through strong collaboration with government systems, educators, communities, and civil society, we co-create tech-enabled learning experiences that empower young learners—especially those from disadvantaged and underrepresented backgrounds to build dignified, thriving and future-ready careers.
We envision a world where education goes beyond access, becoming a powerful tool for self-empowerment, social mobility, and lasting impact.
Role Overview
This role focuses on ensuring smooth and efficient administration and procurement processes through timely coordination, documentation, and compliance. You will serve as a key point of contact for Admin and Procurement matters, supporting program teams with requirements, managing vendor coordination and purchase processes, and maintaining proper records to ensure transparency, compliance, and audit readiness through collaborative teamwork.
Procurement Related
Provide procurement support for North & West region; Delhi, Madhya Pradesh, Haryana, Rajasthan, Himachal Pradesh (Except Gujarat) teams in procurement of goods, identification of new vendors whenever required
Identify vendors for eco-friendly procurement to reduce carbon footprint
Keep the procurement documents and database updated
Ensure procurement policy is adhered
Process vendor payment by ensuring GRN
Keep office Asset and register updated and provide details for Fixed Asset insurance
Assist team in books, stationery, IT items shipment to institution/workshops
Assist IT regarding donor donated IT items logistics, diagnosis
Assist IT team in lab setup and issues management in NW (Except Gujarat) Region
On boarding new vendors & to ensure minimum 3 vendors in each category
Support Finance and Admin team with complete documentation by adhering the policies and procedures of the organization.
Admin Related
Identify hotel and venues for events in NW (Except Gujarat) Region for events, training, workshops
Arrange booking for local travel and accommodations for staffs and consultants
Ensure that the office is being maintained and kept in order
Ensure utility, rent payment processed on time, ensure office premise is clean and tidy
On boarding new vendors & to ensure minimum 3 vendors in each strategic location
Support Finance and Admin team with complete documentation by adhering the policies and procedures of the organization.
People-Related
Employee Onboarding and Exit: Be present on the first day of a new employee to welcome them, support basic orientation on office norms, allocate and record office assets, assist with accommodation arrangements, and role model Quest's values and culture. During employee exit, coordinate the asset return process to support full and final settlement.
Health and Safety: Act as the first point of contact for matters related to travel safety, fire exits, first aid kits, security concerns, and handling emergencies or accidents at the office or in the field. As the legal representative, inform relevant POCs in case of disasters such as floods, heavy rain, storms, heatwaves, or political unrest, and share any applicable weather or safety advisories.
Facility Upkeep: Manage meeting room bookings, and ensure availability of adequate workspace, furniture, and equipment for staff.
Green Practices: Oversee waste clearance and promote eco-friendly practices. Encourage reduction of plastic and paper usage in daily operations and during events or workshops, and actively sensitize staff about sustainable practices.
Others
Understand Finance and Admin policy and process related to procurement, travel, contract.
Taking ownership of the relevant work and being available for performance review and periodic meetings
Being available to respond to the request of the F&A team.
