Admin Manager

About FlytBase

FlytBase is a leading Physical AI software platform enabling autonomous drone and robotics operations globally. Its cloud, edge, and on-premise solutions power mission-critical workflows across industries such as security, inspections, and industrial automation.

Role Overview

We are looking for an Admin Manager to oversee day-to-day workplace operations, manage office infrastructure, and ensure a smooth, efficient, and well-maintained office environment. This role involves team supervision, asset management, vendor coordination, and basic IT support.

Key Responsibilities

Legal and property matters:Draft agreements, manage high-value deals, coordinate with lawyers to protect company interests

Vendor management:Build and maintain relationships with contractors, suppliers, and service providers across Pune

Event operations:Plan and execute company events, conferences, team outingsfrom venue selection to AV setup

Office operations:Conduct safety audits, manage maintenance vendors, oversee office furnishing and material procurement

Asset disposal:Handle bulk sales of old equipment, furniture, and technology through various vendor channels

Risk management:Anticipate problems before they happen and build contingency plans

Liaison work:Navigate government relationships, permits, and regulatory requirements when needed

Budget optimization:Negotiate prices, evaluate material quality, ensure value-for-money across all vendor relationships

Crisis resolution:Handle disputes with landlords, vendors, or service providers while protecting company interests

Requirements

8+ years handling high-value deals, property transactions, or complex vendor relationships

Proven experience with legal agreements, contract negotiations, and protecting business interests Street-smart operational experienceyou know how to get things done in India's business environment

Event management experience with external vendors, AV systems, and large-scale coordination Experience handling disputes, crisis situations, or challenging stakeholder relationships Strong network of contacts across legal, real estate, event management, or vendor ecosystems

Hands-on experience with procurement, material evaluation, and vendor quality assessment

Self-organized and independentyou can create your own daily plans and execute without micromanagement

What makes you a flyter

High agency problem-solving:You don't just identify problemsyou find creative solutions and execute them completely.

Relationship builder:You understand that business gets done through people, and you know how to align different stakeholders toward solutions.

Street-smart negotiator:You can read people, understand their motivations, and find win-win solutions even in difficult situations.

Risk anticipation:You've been through enough challenging situations to foresee consequences and calibrate your actions accordingly.

Ownership mentality:When you take on a problem, it stays your problem until it's completely resolvedno handoffs or excuses.

What We Don't Want

Process followers who need step-by-step instructions for everythingthis role requires building processes, not following them.

People who avoid difficult conversations or confrontational situationsyou'll need to handle disputes and negotiate tough deals.

Administrators who just coordinate vendors without understanding quality, pricing, or execution details.

Anyone who needs constant guidance or can't work independentlyyou'll own entire functions with minimal oversight.

People who see admin work as routine paperworkthis is high-stakes operations that directly impacts the business.

Candidates without hands-on experience in complex negotiations or high-value transactions.

Why Join FlytBase

High agency team and sense of purpose

International Travelwe travel to all 6 continents (sorry, no business in Antarctica yet)

Thought leadership & public speaking opportunities at online & physical events

No-cap budget for AI tools, courses, or experiments

Latest tech stack and toolswhatever helps you move faster

Family DayOnce a year, we transform our office to showcase our work to the people who matter most

Top-tier health coverage for you

Unlimited leave policy & flexible working hours (no punch-in/out) A damn good team to work with