Admin Manager

Cynosure Corporate Solutions

Chennai, India

5-7 Years

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Posted 23 hours ago
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Job Description

Key Responsibilities

Team Supervision: Hire, train, mentor, and evaluate administrative staff; ensure effective task delegation and team efficiency.
Office Operations: Oversee day-to-day administrative activities including facilities management, office supplies, vendor coordination, and activity scheduling.
Process & Policy Improvement: Develop, implement, and refine administrative systems, SOPs, and policies to ensure operational excellence.
Budget Management: Assist in budget planning, monitor departmental expenses, and ensure alignment with financial guidelines.
Compliance: Ensure adherence to company policies, statutory requirements, and internal control standards.
Export-Specific Responsibilities
Export Operations Management: Lead end-to-end export processes including documentation, shipping, compliance, and logistics.
Regulatory Compliance: Stay updated on international trade regulations, customs rules, tariffs, licensing, and ensure 100% compliance.
Documentation: Prepare, review, and maintain export documentation such as invoices, packing lists, COO, BL/AWB, LC documents, and compliance papers.
Logistics Coordination: Collaborate with freight forwarders, shipping lines, customs brokers, and external partners for smooth export operations.
Issue Resolution: Act as a primary contact for export-related concerns; provide timely solutions to customers and internal stakeholders.
Performance Tracking: Monitor KPIs related to export timelines, cost efficiency, documentation accuracy, and vendor performance.
Cross-Functional Collaboration: Work closely with Sales, Finance, Warehouse, and Quality teams to align export strategies with business objectives.
Training & Support: Provide guidance and training to employees on export procedures, compliance norms, and documentation standards.
Communication Management: Ensure effective communication with customers, government authorities, shipping partners, and internal teams.

Requirements

Education: MBA/PGP/PGPM from a top-tier B-School (Premier Institutes Only).
Experience: 57 years in Administration with exposure to export operations (preferred).
Strong understanding of international trade, documentation, and compliance processes.
Excellent leadership, communication, problem-solving, and organizational skills.
Ability to manage multiple priorities in a fast-paced environment.