Admin/Facility Manager

We are seeking a proactive and organized Admin/Facility Manager to oversee the day-to-day administrative operations, office infrastructure, and facility management of our IT services company. The ideal candidate will ensure a safe, efficient, and well-maintained workplace while supporting a dynamic, fast-paced tech environment.

Facility & Office Management:

• Oversee the daily maintenance, cleanliness, and functionality of office premises and infrastructure.

• Manage security, housekeeping, pantry services, and office upkeep through internal teams or outsourced vendors.

• Plan and execute seating arrangements, workspace allocation, and infrastructure expansion as per business requirements.

Vendor & Asset Management:

• Identify, negotiate, and manage contracts with vendors for facility-related services (housekeeping, security, supplies, office equipment, etc.).

• Track and maintain an up-to-date asset inventory for office equipment, IT infrastructure, and company resources.

Administrative Operations:

• Manage front office, courier services, visitor management, and other administrative functions.

• Oversee travel management, accommodation, and logistics for employees and guests when required.

• Ensure timely procurement of office supplies, stationery, and consumables.

IT & Infrastructure Support Coordination:

• Liaise with internal IT support and external vendors to maintain uninterrupted power supply, network, and infrastructure support.

• Coordinate AMC (Annual Maintenance Contracts) for UPS, HVAC, elevators, and other critical systems.

Compliance & Safety:

• Ensure adherence to statutory and safety regulations for office premises (fire safety, workplace health regulations, etc.).

• Develop and oversee office emergency preparedness plans, security protocols, and evacuation procedures.

Budgeting & Reporting:

• Prepare and manage facility budgets and expense tracking for administration-related activities.

• Submit periodic reports on facility operations, vendor performance, and cost optimizations.

  
  

Must-Have:

• Bachelor's degree in Business Administration, Facilities Management, or related field.

• 5+ years of experience in facilities and administrative management, preferably in IT/ITES industry.

• Strong vendor management, negotiation, and operational skills.

• Knowledge of office infrastructure management, safety standards, and regulatory compliances.

• Good communication, leadership, and problem-solving abilities.

Preferred:

• Experience in managing multi-location office operations.

• Exposure to IT infrastructure support processes and business continuity protocols.