Admin Executive

Company:The world leader of fiber laser technology, providing the most innovative and productive laser solutions for any industry application. We transform industries by applying light in new and innovative ways, enabling manufacturers to increase quality, lower costs, and maximize productivity with the most reliable and energy efficient tools in the world.

Job Location:Bopal Ambli Road , S.G. Highway, Ahmedabad

Position Overview

Seeking a proactive and organizedAdmin Executiveto manage office administration, vendor coordination, logistics activities, and record management. The ideal candidate will ensure smooth day-to-day office operations while providing effective administrative support across the organization.

Primary Responsibilities

1. Office Administration

• Supervise housekeeping personnel and ensure tasks are completed as per the prescribed checklist.
• Manage office supplies, pantry items, and stationery inventory.
• Maintain a clean, organized, and professional office environment.
• Attend to visitors and coordinate refreshments such as water, tea, coffee, and other beverages.
• Coordinate office maintenance activities and ensure smooth day-to-day operations.

2. Vendor Management

• Develop and maintain strong relationships with approved vendors.
• Obtain quotations, send RFQs (Requests for Quotation), and negotiate pricing and service terms.
• Coordinate with vendors and the Finance team for smooth invoice processing and payments.
• Address and resolve vendor-related concerns in a timely manner.
• Follow up on material deliveries and service commitments after order placement.
• Manage Annual Maintenance Contracts (AMCs) for air conditioners, lifts, and other office equipment/services.

3. Logistics & Dispatch Coordination

• Arrange transportation for dispatch requirements.
• Coordinate courier and logistics activities for outgoing and incoming materials.
• Receive, verify, and process incoming stock and materials.
• Pack, store, and dispatch items as required.
• Ensure proper handling and tracking of shipments and deliveries.

4. Record Management

• Maintain accurate records of dispatches, courier transactions, and inward/outward movement of materials and samples.
• Organize and maintain documentation related to customer visits and training programs.
• Ensure proper filing and record retention for administrative and operational activities.
• Prepare periodic reports and maintain necessary registers and documentation.

Desire candidate:-

• Graduate in any discipline.
• Relevant experience in office administration, facilities coordination, logistics, or vendor management.
• Familiarity with AMC handling, courier coordination, and inventory control.

Key Skills Required

• Strong organizational and administrative skills.
• Vendor coordination and negotiation abilities.
• Knowledge of logistics, dispatch, and inventory management.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, Outlook).
• Ability to handle multiple tasks and work independently.

Contact person :- Stella Gohil - 9687088233- email :-