The Admin Executive Role is responsible for ensuring smooth day-to-day administrative operations of the office. This role includes managing office facilities, coordinating with vendors, maintaining records, supporting staff, and ensuring compliance with company policies.
Key Responsibilities
Office Administration
- Manage day-to-day office operations and ensure a well-organized workplace
- Maintain office supplies inventory and place orders when required
- Handle incoming calls, emails, couriers, and visitor management
- Maintain cleanliness, safety, and office discipline
Facility & Vendor Management
- Coordinate with vendors for housekeeping, security, maintenance, and repairs
- Supervise office equipment maintenance (printers, ACs, computers, etc.)
- Negotiate rates and manage vendor payments in coordination with accounts
Documentation & Records
- Maintain administrative records, files, and registers accurately
- Handle documentation related to assets, agreements, and office policies
- Support audits by providing necessary administrative documents
Employee Support
- Assist employees with administrative requirements
- Coordinate onboarding logistics for new employees
- Support HR with attendance records, ID cards, and employee documentation
Compliance & Coordination
- Ensure adherence to company policies and statutory requirements
- Coordinate with internal departments for smooth operations
- Assist management with reports and administrative data when needed
Required Skills & Qualifications
Education
- Graduate in any discipline (preferred)
Experience
- 1–3 years of experience in an administrative or office support role
Skills
- Good communication and interpersonal skills
- Strong organizational and multitasking abilities
- Proficiency in MS Office (Word, Excel, Outlook)
- Basic knowledge of office administration and vendor coordination
- Problem-solving and time-management skills
Preferred Attributes
- Proactive and detail-oriented
- Ability to work independently and as part of a team
- Professional attitude and confidentiality awareness
Working Conditions
- Full-time, office-based role
- May require coordination beyond regular hours in special situations
