Admin Executive | Office Administration & Operations

Company: Boston Institute of Analytics

Location: Mumbai (On-site)

Experience: 1-3 Years

Salary: 3-4 LPA

Employment Type: Full-time

Immediate Joiners Preferred

About Boston Institute of Analytics (BIA)

The Boston Institute of Analytics is one of the top-ranked international education and training institutes, headquartered in Boston, USA, with 107 campuses across 7+ countries, including the United States, United Kingdom, South Africa, and India. BIA delivers industry-leading programs across new-age technical and non-technical disciplines, helping students and professionals build future-ready careers in the world's most in-demand fields.

We are looking for a proactive and organized Admin Executive to manage day-to-day office administration, vendor coordination, facility management, and overall workplace operations.

Key Responsibilities

Office Administration & Operations

• Manage day-to-day office administrative activities and operational coordination
• Ensure smooth functioning of office facilities and workplace management
• Maintain office records, documents, and administrative reports
• Handle office maintenance and coordinate issue resolution when required

Vendor & Pantry Coordination

• Coordinate with third-party pantry and housekeeping agencies
• Ensure timely availability of pantry supplies, office essentials, and consumables
• Monitor vendor services and maintain operational standards
• Coordinate with external vendors for office-related requirements and support

Inventory & Office Supplies Management

• Track office inventory, stationery, and administrative supplies
• Ensure timely procurement and replenishment of required materials
• Maintain records of office assets and supplies

Facility & Workplace Management

• Ensure cleanliness, discipline, and proper upkeep of office premises
• Coordinate seating arrangements, meeting room management, and workspace readiness
• Support smooth day-to-day workplace operations for employees and visitors

Coordination & Administrative Support

• Coordinate with internal departments for operational requirements
• Support management with administrative tasks and office coordination
• Assist in organizing meetings, events, and office activities when required

Required Skills

• Strong organizational and multitasking abilities
• Good communication and coordination skills
• Ability to manage vendors and office operations efficiently
• Attention to detail and problem-solving mindset
• Basic knowledge of office administration and facility coordination
• Ability to work in a fast-paced professional environment

Preferred Tools & Skills

• MS Excel
• Google Sheets
• MS Office
• Administrative Documentation
• Vendor Coordination

Eligibility Criteria

• Bachelor's degree in any discipline
• 1-3 years of experience in:
• Office Administration
• Admin Operations
• Facility Coordination
• Vendor Management
• Workplace Operations

Candidates with prior experience in educational institutes, corporate offices, or service-based organizations will have an added advantage.

Why Join BIA

• Opportunity to work in a fast-growing education and technology-focused organization
• Exposure to end-to-end office administration and operations
• Collaborative and professional work environment
• Career growth opportunities in administration and operations management

Apply Now

If you have experience in office administration, vendor coordination, facility management, and workplace operations, we'd love to hear from you.

Work Location: Mumbai (On-site)

Equal Opportunity Employer

Boston Institute of Analytics is committed to fair and inclusive hiring practices. All applicants are evaluated based on qualifications, skills, experience, and business requirements.