Job Information
- Date Opened 12/18/2025
- Industry Architecture & Construction
- Job Type Full time
- Work Experience 3-5 years
- City Pune City
- State/Province Maharashtra
- Country India
- Zip/Postal Code 411005
About The Role
The Admin Assistant will support daily office operations, coordinate with internal teams, assist management, and ensure smooth functioning of administrative processes in a fast-paced IT environment. The role requires strong communication, coordination skills, and the ability to multitask while maintaining accuracy and professionalism.
Key Responsibilities
Office Administration
- Manage front-desk operations, reception duties, visitor management.
- Handle incoming calls, emails, couriers, and maintain office communication channels.
- Maintain office supplies, IT consumables (toners, stationery), and equipment inventory.
- Coordinate with housekeeping, security, and facility teams to ensure a well-maintained workplace.
Vendor & Facility Coordination
- Liaise with vendors for office maintenance, IT equipment servicing, AMC management, and logistics.
- Assist procurement team in obtaining quotations, preparing purchase requests, and vendor follow-up.
- Track service contracts, renewals, licenses, and facility-related compliance.
Documentation & Reporting
- Maintain filing systems (physical and digital) for agreements, invoices, purchase orders, and administrative documents.
- Prepare MIS reports for admin costs, vendor payments, office assets, consumption, etc.
- Process bills, vendor invoices, and coordinate with accounts for timely payments.
General Office Coordination
- Schedule and manage meeting rooms, appointments, and calendars.
- Support management and department heads in administrative tasks.
- Handle ad-hoc tasks such as courier dispatch, printing/scanning, petty cash management, etc.
Requirements
Key Skills Required
- Strong communication (English & Hindi/local language).
- Good knowledge of MS Office (Excel, Word, PowerPoint).
- Ability to multitask and prioritize work.
- Good interpersonal and coordination skills.
- Basic understanding of IT hardware administration (added advantage).
- Time management and organizational skills.
Qualification
- Graduate in any stream (B.Com, BBA, BA, BSc preferred).
- Certification in office administration or HR support is an advantage.
Soft Skills
- Professionalism
- Attention to detail
- Problem-solving attitude
- Team player
- Customer-service orientation
