Admin Executive / Admin Officer

Location: Navi Mumbai (Local candidates preferred)

Experience: 23 years

Department: Administration / Operations

Job Summary

We are looking for a proactive and detail-oriented Admin Executive to support day-to-day administrative and office operations. The role requires strong coordination skills, vendor management, documentation handling, and the ability to maintain smooth office functioning in a fast-paced, professional environment.

Key Responsibilities

Office Administration & Operations

Oversee daily office operations and ensure smooth functioning of administrative activities

Manage office supplies, stationery, pantry items, and general housekeeping requirements

Coordinate with facility management, security, housekeeping, and maintenance vendors

Ensure office infrastructure, utilities, and equipment are well-maintained

Handle vendor coordination, quotations, purchase orders, and invoice processing

Maintain records of office assets, AMC contracts, and service schedules

Support procurement of administrative and operational items as required

Documentation & Compliance

Maintain proper documentation for administrative records, agreements, and approvals

Support internal audits, inspections, and compliance-related documentation

Assist HR and finance teams with admin-related records and coordination

Coordination & Support

Coordinate travel bookings, accommodation, and logistics for staff and visitors

Assist in organising meetings, training sessions, and internal events

Act as a point of contact for internal teams for administrative support

General Support

Handle incoming calls, couriers, and official correspondence

Support management with ad-hoc administrative tasks and reporting

Ensure adherence to company policies and office protocols

Required Qualifications & Skills

Education

Graduate in any discipline (BA / BCom / BSc / BBA or equivalent)

Experience

23 years of relevant experience in administration or office operations

Prior experience in corporate, manufacturing, biotech, pharma, or healthcare environments is an advantage

Skills & Competencies

Strong organisational and coordination skills

Good communication skills (verbal and written)

Working knowledge of MS Office (Word, Excel, Outlook)

Ability to multitask and handle responsibilities independently

Professional attitude with attention to detail

Local resident of Navi Mumbai

Immediate or short-notice joiners preferred

What We Offer

Opportunity to work with a growing life-sciences organisation

Exposure to cross-functional teams and senior management

Professional and collaborative work environment

How to Apply

Send your CV and a brief note on why you'd like to join us to: [Confidential Information] & [HIDDEN TEXT]

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