Admin

Office Administrator || Altera Institute & Digiaccel Learning

Digiaccel Learning is looking to hire an Office Administrator to ensure smooth day-to-day operations at the Institute

As an Office Administrator, you will primarily support the PGP function from an administrative and operations standpoint. You will be responsible for managing office operations, coordinating internal logistics and ensuring a seamless experience for employees, students and visitors. You will work closely with cross-functional teams to support scheduling, vendor coordination, documentation, and general administrative activities.

This role includes managing office supplies and inventory, coordinating meeting and event logistics, handling vendor interactions, maintaining records and documentation, and supporting basic HR and facility-related tasks. The ideal candidate should demonstrate strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently.

Key Responsibilities

➢ Vendor Management, Facility management, Building coordination & Floor operations etc.

➢ General administration & operations with housekeeping schedule and management

➢ Excel reports on all the tasks handled.

➢ Inventory management like learner's kit inventory, IT assets inventory, housekeeping materials track etc.

➢ Keep checking office supplies and inventory, maintain, repair, or replace office equipment, manage mail and courier service in accordance with office needs.

➢ Manage company facilities, including space planning and design, maintenance and renovation vendor contracts and relations.

➢ Serve as the primary liaison between company staff and building managers, providing information, answering questions, and responding to requests.

➢ Maintain a healthy relationship with everyone across the business. Coordinate with internal resources and external vendors to expedite the work.

➢ Provides front desk coverage as needed and assists colleagues whenever required.

➢ Organize travel and accommodation arrangements. Maintain and submit expense reports.

➢ Manage leadership events and critical process meetings, prepare facilities for scheduled events, and arrange refreshments if required.

➢ Professional and maintain constructive working relationships.

➢ Answers calls and routes, accordingly, always representing the company in a professional manner.

➢ Oversee the daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations.

➢ Directs office activities and functions to maintain efficiency and compliance with company policies.

➢ Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.

➢ Prepares agendas, makes travel arrangements, and maintains calendars for senior management.

➢ Performs additional duties/ ad-hoc projects and work to ensure timely completion with accuracy and an eye for detail.

Requirements

➢ At least 4-5 years of prior work experience as an office administrator, or similar role.

➢ Good written and verbal communication skills and the ability to interface at all levels of the organization and with senior stakeholders.

➢ Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.

➢ Ability to take ownership of one's work, Proactive, organized approach to multitasking.

➢ Ability to use MS Office including Word, Excel, and PowerPoint.

➢ Working knowledge of printers, copiers, scanners.

➢ Flexible, can quickly adapt to changed priorities, and be comfortable in a fast-paced environment.

➢ Highly professional and should be high on integrity and be able to maintain confidentiality related to the company and its employees in day-to-day operations.

➢ Should have a go-getter attitude and must be a team player.

About the Company

Digiaccel Learning is a Gurgaon headquartered education company that is redefining the gold standard of management education for the digital and AI first world. By doing so, it is building the next generation of business leaders in the country. The mission of the company is to build employability through education.

Education is a hard and important problem to solve for. India needs to double it's higher education infrastructure in order to serve it's large demographic of youth. Within what exists, quality is a large problem with studies reporting that 50% of Indian graduates are unemployable. Add to this the shift in the skills ecosystem at the workplace with AI and digitization. All of this has led to a higher education infrastructure that is unable to serve the aspirations of it's students. So you have MBA students from solid institutes who are unplaced and professionals who are struggling to level up in their careers because they don't have the skills to progress.

The secret sauce at the company is it's instructional design, a learner centric ethos and a bar for quality that runs across touchpoints. This reflects in a 80%+ NPS across all programs since inception.

Digiaccel Learning is VC backed and has CXOs and Founders of some of India's top digital commerce companies as it's investors.

We are looking for smart passionate folks to join us in this mission of building a better, smarter and more outcome oriented education system. We are a young company and each role has the ability to make a large impact. We can assure of a very talent dense, intellectually honest, action oriented and collaborative environment.

We are sure that you will join for the opportunity and stay for the impact of seeing your work help thousands of others.