Admin Assistant

Job Description - Admin Assistant

The Admin Assistant will provide efficient administrative and operational support to ensure the smooth day-to-day functioning of the school. The role involves coordinating with staff, students, parents, vendors, and internal departments while maintaining accurate records and ensuring timely completion of administrative activities.

Key Responsibilities

• Administrative Support
• Provide day-to-day administrative support to the school administration team.
• Maintain and organize physical and digital records, documents, and files.
• Prepare letters, notices, reports, forms, and other administrative documents.
• Handle photocopying, scanning, printing, filing, and document management.
• Maintain confidentiality of school and employee information.
• Coordination & Communication
• Coordinate with academic, non-academic, HR, finance, transport, security, housekeeping, and other departments as required.
• Respond to routine queries from staff, students, parents, and visitors and direct them to the appropriate department.
• Assist in scheduling meetings, appointments, and administrative activities.
• Support communication and circulation of school notices and announcements.
• Data & Record Management
• Maintain accurate databases, registers, trackers, and administrative records.
• Enter and update information in relevant school systems and spreadsheets.
• Prepare routine reports and summaries as required.
• Ensure records are complete, accurate, and updated on time.
• School Operations Support
• Assist with the smooth functioning of daily administrative operations on campus.
• Support arrangements for meetings, events, workshops, orientations, and school activities.
• Coordinate room bookings, seating arrangements, stationery, refreshments, and other logistical requirements.
• Assist in maintaining records related to school assets, stationery, and administrative supplies.
• Report operational issues to the concerned department for timely resolution.
  
  

Required Qualifications

• Graduate degree in any discipline.
• 1–3 years of experience in administration, office management, school administration, or a similar role.
• Previous experience in a school or educational institution will be an advantage.
• Proficiency in MS Office, particularly Word, Excel, and Outlook.
• Good written and verbal communication skills.
• Strong organizational and coordination skills.