Admin Assistant

Functional Responsibility / Domain Related

•   Excellent coordination and communication with various teams and departments to ensure smooth functioning.

•   Ensure quick resolution of issues and completion of tasks assigned 

•   Arrange logistics for town halls, events, client visits in GAC

•   Maintaining and updating various trackers 

•   Arrange outstation travel and accommodations for GAC employees

•   Seat management & arrange infrastructure and raise tickets for On Boarding, Off Boarding, Transfers for the GAC team.

•   Follow SOPs of all Admin related tasks including governance related reviews

•   Raise invoices for Retainers Salaries.

•   Plan and coordinate administrative procedures and systems and devise ways to streamline processes. Implement administrative policies, procedures, and best practices.

•   Calendar Management & Client / Stakeholder Management 

o   Scheduling meetings, appointments, and reminders.

o   Arrange logistics for their travel

o   Coordinating with team members to avoid scheduling conflicts.

o   Regularly review and update the calendar to reflect changes.

o   Schedule invites for clients during their visits and arrange logistics

Process Adherence 

•   Execute assigned tasks as per the instructions / guidelines and meeting required expectations

•   Ensures adherence to Compliance, Confidentiality and Information Security Policies, Procedures and Guidelines of the organization

•   Explore opportunities and provide ideas to improve the current processes

•  Will be required to attend on a regular basis

Client / Stakeholder Management 

•   Proactive communication with various stakeholders 

•   Build rapport with stakeholders at operational touch points

•   Should be seen as a value-added team for both internal and external stakeholders

Skills

•   Good oral and written communication skills

•   Solid proficiency in MS Excel and other MS applications, smartsheet

•   Knowledge of analytics tool, Power Bi, Python etc would be an added advantage

•   Positive attitude 

•   Ability to interact and coordinate fluently with Senior Management and other teams