Accounts Receivable Coordinator

We are seeking a detail-oriented Accounts Receivable Coordinator to manage the invoicing process and support our billing operations. This role is crucial for ensuring accurate and timely billing, maintaining a high level of client satisfaction, and providing essential support to the finance team. The ideal candidate will have strong Excel skills and a knack for organization and clear communication.

Duties & Responsibilities

• Invoicing and Billing:
• Prepare comprehensive invoice packages from consolidated monthly data files, which includes creating pivot tables and compiling scanned image backups.
• Route prepared invoices to Project Managers for review and approval.
• Generate pass-through invoices and investigator invoices in Oracle.
• Documentation & Records:
• Create PDF invoice packages, and save all invoices, summaries, and backup scans to a shared drive.
• Email PDF invoice packages to clients or send hard copies via FedEx.
• Update the Billing Repository after invoices are created and costs are checked.
• Communication & Problem-Solving:
• Respond to invoice-related questions from both internal operations teams and clients.
• Provide the Billing supervisor with details for corrections that require a journal to be prepared, such as project-to-project recodes or un-rechargeable costs.
• Process Management:
• Process credits and rebills as required.
• Update the Billing Repository to reflect all changes and corrections.

Required Skills and Qualifications

• Essential:
• Strong Excel skills, at least at an intermediate level.
• Experience working in a multi-currency environment.
• Good organizational skills and strong attention to detail and accuracy.
• The ability to communicate well when working with colleagues and clients in other countries.
• Desirable:
• Experience using the Oracle ERP system.