Accounts Payable Specialist (US Finance Operations)

Accounts Payable Specialist (US Finance Operations)

Location: Bangalore, India

Job Type : Fultime

Work Model: Monday Friday | Office-based / Hybrid flexibility

Working Hours: US Time Zone (East Coast / EST) Graveyard Shift

Role Overview

We are hiring an Accounts Payable Specialist to support finance operations for a rapidly growing global organization. This role will manage vendor invoice processing, payment operations, and reconciliation activities while ensuring compliance with financial policies and procedures.

The role requires strong experience in NetSuite Accounts Payable workflows, vendor management, and invoice processing in a high-volume finance environment.

The AP Specialist will collaborate with Finance, Procurement, Payroll, and global teams to ensure accurate and timely processing of financial transactions.

Key Responsibilities

Invoice Processing

• Process high-volume vendor invoices accurately and efficiently.
• Validate invoice details including:
• Purchase orders
• Vendor details
• Payment terms
• Cost allocations
• Ensure invoices are recorded in NetSuite AP module.

Vendor Management

• Act as the primary contact for vendor payment inquiries.
• Maintain vendor records and banking details.
• Ensure compliance with vendor onboarding and documentation requirements.

Payment Processing

• Prepare and process vendor payments including:
• ACH transfers
• Wire payments
• Other electronic payment methods
• Ensure payments are processed within agreed payment terms.

Financial Reconciliation

• Reconcile AP accounts and vendor balances.
• Investigate and resolve discrepancies in invoices or payments.
• Support monthly close activities and financial reporting.

Compliance & Controls

• Ensure adherence to company financial policies and internal controls.
• Maintain audit documentation and financial records.
• Support internal and external audit requests.

Reporting & Finance Collaboration

• Generate AP aging reports and vendor payment reports.
• Support finance teams with month-end and quarter-end close.
• Collaborate with procurement and finance teams on expense tracking.

Required Qualifications

• 510+ years of Accounts Payable experience.
• Hands-on experience with NetSuite AP module.
• Experience processing high-volume vendor invoices.
• Strong understanding of AP reconciliation and financial controls.
• Experience working with US-based companies or finance teams.
• Excellent attention to detail and problem-solving skills.

Preferred Qualifications

• Experience supporting global finance operations.
• Experience working with technology or high-growth companies.
• Exposure to procurement systems and vendor management workflows.

Work Environment

Work is primarily performed in a professional office environment

Collaboration with global teams across US time zones

Work schedule aligned with US Eastern Time hours

Hybrid flexibility may be available depending on operational needs

The Company is an equal opportunity employer and makes employment decisions based on merit, qualifications, and business needs. We are committed to building a diverse and inclusive workplace.