Note: All applicants are required to mandatorily fill the complete online application form including the employment, educational details, behavioural and technical/ professional skills questions. We will be thoroughly reviewing the application forms only with all the required details and the shortlisting is not basis CV/ cover letter. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.
Main purpose of job:
The primary purpose of the Accounts Payable Officer role within the High Commission is to ensure the accurate, timely, and compliant processing of all financial payments on behalf of the mission. The officer is responsible for verifying invoices, maintaining supplier records, and ensuring all disbursements follow FCDO financial policies and audit requirements. By managing the end-to-end accounts payable cycle, the role supports the High Commission's financial integrity, strengthens supplier relationships, and contributes to the smooth and effective operation of the mission's administration.
The FCDO is a UK government department leading the UK's diplomatic, development and consular work around the world. This includes pursuing UK's national interests and projecting the UK as a force for good in the world. We work in the UK and in 178 countries and territories.
How we approach our work is important. The How We Work Statement (below) sets out the ambition we share across the FCDO for how we lead and behave towards each other, how we make decisions, and how we get the job done. Some aspects that are particularly relevant to this role are:
- We put respect and kindness first. We are inclusive, we get to know each other, and value our diversity and the contribution we each bring. We are fair, act with integrity, and tackle inequality and unacceptable behaviour. We work together and take responsibility to solve problems.
- We draw on the expertise, insight and diverse perspectives of people across the FCDO, HMG, and beyond. We use the best available data and evidence. We are open to challenge and take a sustainable, long-term approach. We are transparent about the rationale for decisions and smart about taking and managing risks.
- We are agile and alert to emerging opportunities. We encourage learning, innovation and use of data and digital. We are all clear on what we are expected to deliver and support each other in doing so. We look to reduce duplication and unnecessary process. We are committed to transforming both the FCDO and the way HMG delivers international policy.
We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business.
Roles and responsibilities / what will the jobholder be expected to achieve:
Accounts Payable officer will be responsible for effective delivery of transactions related to requisitions, supplier forms and uploading invoices for all satellite posts of India Network and few selected transactions of new Delhi post. The officer will be responsible for collecting information from Corporate Service Managers (CSMs) and completing the process within agreed SLA period. The officer will report to Accounts Payable Lead who will be overall responsible for delivery of accounts payable function.
An ideal candidate will have a solid background in finance as well as a willingness to learn and develop, experience in Accounts Payable is preferable. The role will involve:
- Requisitions (30%) - The candidate will be responsible for collecting information from Corporate service managers and budget managers for creating requisitions and ensure the GTPC compliance procedures are followed while creating the requisition and making sure the requisitions are completed within time.
- Invoice Processing (25%) - the candidate will be responsible to upload invoices for posts and department under his/her portfolio and ensure the GTPC compliance procedures are followed for every invoice so that invoices should not be put on hold. Liaising with Corporate services manager and budget managers to make sure information provided is correct and all the parameters to make the payment are matching.
- Supplier Forms (20%) - Creating supplier forms for commercial suppliers after completing all the checks from GTPC compliance document and submit the same for approval to Accounts Payable Lead. Ensure the evidence for forms are attached and completed and all supplier form requests are completed within agreed SLA.
- GST & VAT Return Filing (10%) - Supporting the Financial Planning & Analysis team in submission of GST & VAT returns.
- Management Information and reconciliations (5%) - Collect and prepare data on number of requisitions created and do monthly analysis of amount posted against Account codes for requisitions under his/her portfolio. Regularly update and maintain various trackers such as accounts payable tracker, school fee tracker, utilities & rent tracker.
- Financial performance and compliance indicators (5%) - Monitor FPCI for Open Purchase order and Invoices on hold with Accounts payable lead and make sure the compliance are met.
- Creditor Management and Query Management (5%) - Responding and providing resolution to queries related to invoices, requisitions and supplier forms within agreed SLA's.
Ideal person will have good knowledge of Finance, good decision making and management skills to provide quality analysis of finance, a good team player for coordination with stakeholders. The person should have rich experience in Accounts Payable and Operations.
Language requirements:
- Language: English and Hindi
- Level of language required: Proficient
Essential Skills:
- Minimum 2 years of relevant work experience.
- Minimum Education Qualification : Graduation in Commerce.
- Proficiency in MS Office, especially in MS Excel.
- Experience in invoice processing and data reconciliation.
- Experience of working in a diplomatic mission, UN organisations or international organisation, etc. in same or similar role.
- Attention to detail - ensuring accuracy in data entry.
- Ability to manage high volumes of transaction, meet strict deadlines and ensure compliant processing of all financial payments.
- Good Interpersonal skills with demonstrated patience & resilience.
- Good customer service and communication skills.
Deadline to submit the application: 11th January 2026 (latest by 23:55 hours IST)
For more details, please click on the Apply tab.
