Job Description
The Accounts Payable Process Lead plays and integral role within the F&A department, ensures accurate and timely processing of invoices and vendor payments, while managing team performance and compliance. The role requires collaboration across various departments and stakeholders to resolve discrepancies and improve transaction accuracy, contributing to strong relationships with suppliers and smooth business operations. This role drives process improvements, maintains strong vendor relationships, and supports financial health through effective controls and reporting. Key responsibilities include (but not limited to):
- Manage AP transitions, team assignments, hiring, training, and evaluate team performance.
- Oversee Expense validation, processing invoices, validating invoice coding and approvals, reconciliations, supplier setups, payment processing, creating and matching POs, generate funding requests, stop payments & check voids, matching to purchase orders, and reconciliations.
- Implement internal controls and procedures to prevent errors and fraud.
- Prepare and analyze AP reports, KPIs, and metrics to identify improvement opportunities.
- Validate and audit Concur expense reimbursements for policy compliance.
- Maintain vendor files, obtain W-9s, assist with 1099 distribution, and resolve outstanding invoices.
- Knowledge of processing invoices for utilities, property tax, HOA, insurance.
- Support month-end closing, account reconciliations, and provide documentation for audits.
- Prepare and update SOPs, process maps, KPIs, and drive continuous process improvement.
- Identify opportunities to simplify processes and enhance team productivity.
- Apply capitalization policy for proper coding where applicable (good to have but not mandatory)
Qualifications:
- Prior property management experience with a customer service mindset a plus.
- M. Com (and/or) B. Com / MBA (Finance) with advanced proficiency with Excel.
- Knowledge of Yardi accounting platform & Concur are a major plus.
- Knowledge of general accounting, regulatory standards & compliance requirements.
- 7-9 years of experience in end-to-end accounts payable (Procure-to-Pay / Source-to-Pay domains).
- Certified Accounts Payable Professional (CAPP) is highly preferred.
- Certified Lean Six Sigma Yellow (or) Green Belt is highly preferred.
- Good to have atleast Intermediate level knowledge in PowerBI (should know how to build dashboards) & MS Visio (for Process Mapping).
Minimum Requirements:
- Demonstrated attention to detail, with solid math and financial acumen.
- Ability to work independently & in a team environment, taking ownership and accountability of work and completing them within specified deadlines.
- Excellent communication skills both written and verbal.
- Onsite/Remote process transition experience preferred.
- Train and develop junior staff for succession & BCP planning and perform QC on deliverables.
- Maintain strong relationships with suppliers, vendors and internal stakeholders, if required negotiating payment terms, and resolving any discrepancies or disputes related to billing.
