Key Responsibilities
- Transporter Invoice Processing:
- Receive, verify, and process transporter invoices in accordance with agreed contracts and rate cards.
- Ensure all invoices are supported by proper documentation such as LR copies, PODs, and gate-in/gate-out entries.
- Validate trip sheet data and match it with invoices and delivery confirmations.
- Coordination Communication:
- Coordinate with logistics teams, warehouse teams, and transporters for invoice clarifications and documentation gaps.
- Liaise with transporters to resolve billing issues and disputes in a timely manner.
- System Entry Record Maintenance:
- Enter invoice details into ERP/financial systems (SAP, Oracle, Tally, etc.) accurately.
- Maintain tracker logs for transporter bills, payment status, and pending issues.
- Payment Processing:
- Ensure timely submission of verified bills to the finance team for payment release.
- Track payment cycles and ensure payments are processed within defined TAT.
- Support vendor queries related to payment status and deductions.
- Reconciliation Reporting:
- Perform transporter ledger reconciliation on a monthly/quarterly basis.
- Generate MIS reports on payment status, transporter outstanding, and invoice aging.
- Identify and escalate recurring issues or delays in invoice processing.
- Compliance Documentation:
- Ensure compliance with internal audit, GST, and statutory requirements during invoice processing.
- Maintain proper records for audit and internal controls.
Key Skills Competencies
- Good understanding of accounts payable processes and logistics billing.
- Familiarity with transport documentation (Lorry Receipt, POD, E-way bill, etc.).
- Proficient in MS Excel and ERP systems (SAP/Tally/).
- Strong attention to detail and accuracy.
- Good communication and coordination skills.
- Ability to manage multiple tasks and meet deadlines.
Qualification Experience
- Bachelors degree in Commerce, Accounting, or related field.
This job is provided by Shine.com
