Accounts Payable Executive

Position Title: Accounts Payable Executive

Department: Finance & Accounting

Reports To: Team Lead / Financial Controller

Shift Timing: U.S. Eastern Standard Time (EST) Working Hours

Position Summary: We are seeking a motivated and detail-oriented Accounts Payable Executive to support day-to-day accounts payable operations, payroll processing, reconciliations, and month-end activities for our U.S.-based business. This role is ideal for someone with 1 year of experience who is eager to learn U.S. accounting processes and grow within a fast-paced finance environment.

Key Responsibilities

Accounts Payable & Vendor Management:

• Assist in processing vendor bills and invoices in an accurate and timely manner.
• Support vendor payment processing (ACH, wire, checks) as per approval workflows.
• Maintain and update vendor records and documentation.
• Assist in vendor statement reconciliations and follow up on discrepancies.
• Track and support AP aging and payment schedules.
  
  

Payroll Support

• Assist in processing U.S. payroll for C2C/1099 contractors and W2 employees using ADP.
• Help validate payroll inputs such as timesheets and reimbursements.
• Coordinate with internal teams for payroll-related data collection.
  
  

1099 Administration

• Support preparation and issuance of 1099s via Intuit QuickBooks.
• Maintain records of contractor payments and W-9 documentation.
  
  

Banking & Reconciliations

• Assist in performing bank reconciliations and identifying differences.
• Categorize and review credit card transactions in Intuit QuickBooks Online (QBO).
• Maintain proper documentation for all transactions and reconciliations.
  
  

Month-End Close Support

• Support the month-end close process by completing assigned tasks within timelines.
• Assist in basic month-over-month expense analysis for AP-related accounts.
• Help identify missing entries, incorrect coding, or unusual transactions.
• Assist in the preparation of accruals and prepaid schedules under supervision.
  
  

General Accounting Support

• Support audit requirements by organizing and sharing required documents.
• Follow accounting policies and internal control procedures.
• Perform data entry and other routine accounting tasks.
• Assist with ad hoc tasks assigned by the Team Lead / Supervisor / Financial Controller.
  
  

Required Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 0–1 years of experience in Accounts Payable / U.S. Accounting.
• Basic knowledge of accounting principles.
• Familiarity with:
• Intuit QuickBooks Online (QBO) (preferred)
• ADP Payroll (good to have)
• Microsoft Excel / Google Sheets
• Willingness to learn U.S. accounting and payroll processes.
• Ability to work during U.S. EST business hours.
  

Strong attention to detail and willingness to learn.