Accounts Payable Coordinator (Payment Processing)

We are seeking a detail-oriented Accounts Payable Coordinator with experience in payment processing. The ideal candidate will be responsible for running payment batches, monitoring statuses, and ensuring all payments are made accurately and on time. This role requires strong organizational skills, attention to detail, and a proactive approach to resolving issues related to payments and vendor inquiries.

Job Responsibilities

• Payment Processing:
• Run payment batches, such as PPR (Payment Process Request).
• Monitor payment statuses and resolve any errors that may arise.
• Validate payment files before transmission.
• Ensure all types of payments (check, ACH, wires) are made in a timely manner and are accurately recorded in the Oracle accounts payable system.
• Ensure proper approvals are included on all payments to be processed.
• Create check runs, EFT, and wire payment batches.
• Review printed checks for accuracy and signatures.
• Vendor and Internal Communication:
• Review the AP shared mailbox for invoices, inquiries, and approvals.
• Respond to inquiries from vendors and internal customers promptly.
• Follow up on invoices that are under query, on hold, or pending with approvers.
• Investigate aged creditor balances and collect credit balances owing.
• Reconciliation and Documentation:
• Assist with bank statement uploads and match payments with bank transactions.
• Maintain files and documentation thoroughly and accurately.
• Assist in month-end closing by preparing monthly accruals.
• Comply with process controls to meet Sarbanes-Oxley internal controls objectives.
• Issue Resolution:
• Investigate payment rejections or failures.
• Log and track issues using internal ticketing systems.
• Review payment exceptions and on-hold documents.

Qualifications

• Professional experience in Accounts Payable with a focus on Payment Processing.
• Hands-on experience in query resolution and reconciliation.
• Strong Excel skills (intermediate level or higher).
• Experience working in a multi-currency environment.
• Strong organizational skills and attention to detail.
• Good communication skills with the ability to work with colleagues and clients in other countries.
• Oracle ERP system experience is desirable.