Accounts Payable Coordinator (Payment Processing)

Job Responsibilities:

• Payment Processing
• Run payment batches (e.g., PPR Payment Process Request)
• Monitor payment statuses and resolve errors
• Validate payment files before transmission
• Payment Formats
• Understand seeded formats (e.g., NACHA, SEPA, ISO20022)
• Assist in testing and validating custom formats
• Reconciliation Support
• Help with bank statement uploads
• Match payments with bank transactions
• Issue Resolution
• Investigate payment rejections or failures
• Log and track issues using internal ticketing systems
• Review AP share mailbox for invoices and approval based upon assignment
• Review AP share mailbox for inquires based upon assignment and respond within 48 hours; urgent request within 24 hours to vendor and/or internal customer
• Ensures all types of payments (check, ACH, wires) are made in a timely manner and are corded in Oracle accounts payable system
• Ensures proper approvals are included on all payments to be processed
• Creates check runs, EFT and wire payment batches, including preliminary register
• Reviews printed checks for accuracy and signatures
• Investigation of aged creditor balances exceeding supplier payment terms and collection of credit balances owing
• Assists in month end closing preparing monthly accruals
• Maintains files and documentations thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Comply with process controls outlined in narratives to meet Sarbanes-Oxley internal controls objectives.
• Maintain Update SOPs and operating guidelines timely. Maintain Learning Logs
• Follow up on invoices under queries, on hold and pending with approvers
• Reviewing payment exceptions & on hold documents.

Qualifications

• Prior Accounts Payable experience for 01 to 03 Years in Payment Processing
• Hands-on experience in query resolution and reconciliation
• Strong Excel skills at least intermediate level
• Experience of working in a multi-currency environment
• Strong organizational skills
• Good communication skills
• Ability to communicate well when working with colleagues/clients in other countries
• Attention to detail and accuracy
• Desirable: Experience of using Oracle ERP system