Accounts Payable Coordinator I

We are seeking a detail-oriented Accounts Payable Coordinator I to join our team. This role is responsible for processing and auditing expense reports, ensuring compliance with company policies, and providing excellent customer service to employees. The ideal candidate will have strong experience in payment processing and reconciliation, with an emphasis on accuracy and timely resolution of issues.

Roles and Responsibilities

• Verify the accuracy of supplier invoices, supplier data, and adequate approval authority before processing in Oracle.
• Manage payment processing, including running payment batches (PPR) and monitoring payment statuses to resolve any errors.
• Understand seeded payment formats like NACHA, SEPA, and ISO20022.
• Assist with reconciliation support, including bank statement uploads and matching payments with bank transactions.
• Investigate and resolve payment rejections or failures, using internal ticketing systems to log and track issues.
• Maintain supplier data by setting up new suppliers, adding new pay sites, and updating banking information.
• Review the AP shared mailbox for invoices and inquiries, ensuring timely responses.
• Ensure all payments (check, ACH, wires) are made on time and properly recorded in the Oracle accounts payable system.
• Create check runs, EFT, and wire payment batches and review printed checks for accuracy.
• Investigate aged creditor balances and assist in month-end closing procedures by preparing monthly accruals.
• Maintain thorough and accurate files and documentation, complying with Sarbanes-Oxley internal controls.
• Maintain and update SOPs and operating guidelines.

Skills Required

• Prior experience in Accounts Payable with a focus on Payment Processing.
• Hands-on experience in query resolution and reconciliation.
• Strong Excel skills at an intermediate level.
• Experience working in a multi-currency environment.
• Strong organizational skills and attention to detail.
• Good communication skills, with the ability to work with colleagues and clients internationally.
• Experience using the Oracle ERP system is desirable.