Accounts Payable Analyst

Job Description: Accounts Payable Role

Company Overview

FSS helps many Deluxe Media Business Units supporting F&A activities.

Position Overview

• Analyst - Accounts Payable: Role requires a person with good Accounts payable knowledge especially in Invoice Processing and / or Employee Expense processing and / or Payments processing.
• Role requires a clear understanding of Accounts Payable process, able to generate relevant reports.

Key Responsibilities:

• Timely and accurate processing of vendor invoices in accordance with company policies and procedures.
• Perform 2-way / 3-way matching of invoices with purchase orders and goods receipts.
• Ensure appropriate approvals are obtained before invoice posting.
• Monitor and clear invoice exceptions or discrepancies through coordination with procurement, requestors, and vendors.
• Execute weekly/monthly vendor payments via bank transfers, checks, or other approved payment methods.
• Maintain vendor master data hygiene by validating key information in coordination with the vendor master team.
• Ensure adherence to payment terms and prevent duplicate payments or late fees.
• Reconcile vendor statements and address any unpaid invoice queries.
• Handle internal and external inquiries related to payments and invoice status.
• Support month-end closing by preparing accruals, reports, and reconciliations related to AP.
• Assist in internal/external audits and ensure compliance with internal controls and company policies.

Qualifications & Skills:

• Bachelor's degree in Commerce, Accounting, Finance, or a related field.
• 1 to 2 years of experience in accounts payable or invoice processing in a shared services or corporate environment.
• Working knowledge of SAP is preferred.
• Familiarity with invoice workflow tools, OCR, or automation platforms is an advantage.
• Strong understanding of AP controls, tax compliance (like GST, TDS if India-based), and payment cycles.
• Good communication skills and ability to collaborate with cross-functional teams.
• Proficient in MS Excel (vlookups, pivot tables, etc.)

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Preferred Attributes:

• Good communication skills
• Team player
• Agile & willing to work in shifts
• Knowledge of SOX compliance, internal controls, and audit readiness