Job Description
Role Summary
We're seeking a hands-on Accounts & Admin Executive who can manage day-to-day accounting (GST, TDS, PF/ESI, bookkeeping, AR/AP) and keep our office running smoothly (assets, vendors, facilities, travel, procurement). You'll work closely with the founders and our external CA/CFO partners.
Key Responsibilities
Accounting & Compliance
Maintain books of accounts (daily entries, journals, ledgers, trial balance) and monthly bank/credit card reconciliations.
Handle AP/AR: vendor bills, POs/GRNs, payments; client invoicing, receipt tracking, follow-ups.
GST: prepare workings, input/output reconciliation, GSTR-1/3B data preparation, coordinate with CA for filing.
TDS: deduct, prepare challans, vendor reconciliation (26AS), support quarterly returns.
PF/ESI/Professional Tax: monthly challans, employee-wise reconciliation; coordinate with external PF/ESI vendor.
Petty cash management, imprest accounting, and expense policy compliance.
Support year-end closure, audits (statutory, tax, GST), and compliance calendar updates.
Maintain fixed asset register, capitalization, depreciation schedule; AMC/ warranty tracking.
Administration & Office Ops
Front-office & facility coordination: housekeeping, security, meeting rooms, pantry supplies.
Procurement: compare quotes, create POs, vendor onboarding, maintain contracts & renewals.
Asset management: laptops/peripherals issuance/return, tagging, health checks, repairs, inventory.
Travel & logistics: cabs, hotels, visitor passes; event support (trainings, celebrations).
Office records: agreements, licenses, insurance, NOCs; renewals tracker.
Assist HR/Payroll: salary inputs (attendance/timesheet cut-offs), reimbursements, F&F checklists.
Coordinate with building management for access, parking, maintenance tickets.
Must-Have Qualifications
B.Com/M.Com (or equivalent) with 35 years relevant experience in SME/IT services environment.
Solid working knowledge of GST, TDS, PF/ESI, PT and India compliance timelines.
Hands-on with Zoho Books/Tally, Excel/Google Sheets (VLOOKUP/XLOOKUP, Pivot, basic formulas).
Experience with asset registers, vendor management, and facilities operations.
Clear, professional communication in English & Tamil.
Good to Have
Exposure to invoice discounting, client portals, e-invoicing, and GST reconciliation tools.
Basic understanding of payroll inputs and HRIS.
Prior coordination with external CA/CFO firms.
Skills & Traits
High ownership, accuracy, and confidentiality.
Process-driven, deadline-oriented; ability to juggle multiple tasks.
Negotiation and vendor management skills; cost-conscious mindset.
KPIs (What success looks like)
Zero missed filings; on-time GST/TDS/PF/ESI challans.
D+1 bank/credit card reconciliation; EOM +5 books closure.
95% vendor payments and client invoices processed on schedule.
Accurate asset inventory; <2% variance in quarterly checks.
SLA compliance for facilities tickets and procurement turnaround.
Tools We Use
Zoho Books/QuickBooks/Tally, Excel/Google Sheets, Google Workspace, Slack, Asset/Inventory tracker.
