Accountant

Key Responsibilities

1. Bookkeeping & Financial Records

• Record all income, expenses, deposits, refunds, advances, and liabilities.
• Maintain proper ledgers and accounting records.
• Reconcile all bank accounts regularly.
• Ensure accurate classification of financial transactions.
• Maintain complete supporting documentation.

2. Cash Flow Management

• Prepare and submit a Daily Cash Position Report.
• Monitor expected collections and upcoming payments.
• Maintain a rolling 30-day and 90-day cash flow forecast.
• Identify and report any projected cash shortages immediately.
• Provide weekly cash flow projections to management.

3. Accounts Receivable Management

• Track outstanding customer payments.
• Follow up on overdue invoices.
• Maintain collection reports.
• Escalate delayed payments to management.

4. Accounts Payable Management

• Maintain records of all owner dues, vendor dues, salaries, refunds, lender payments, and statutory liabilities.
• Ensure all payments are properly scheduled.
• Submit weekly payment priority reports.

5. Owner & Deposit Management

• Maintain accurate records of owner payouts.
• Track all customer security deposits.
• Maintain deposit liability reports.
• Ensure complete reconciliation of deposits collected, refunded, and outstanding.

6. Compliance & Taxation

• GST filings.
• TDS filings.
• Income tax support.
• ROC compliance support.
• Maintain statutory records.
• Ensure zero compliance penalties.

7. Management Information System (MIS)

Prepare and submit:

• Monthly Profit & Loss Statement.
• Balance Sheet.
• Cash Flow Statement.
• Property-wise profitability reports.
• Collection reports.
• Outstanding dues reports.

Key Performance Indicators (KPIs)

Daily KPIs

Cash Position Report

Target:

• Submit before 11:00 AM every working day.

Report should include:

• Bank Balance
• Cash Available
• Collections Expected
• Payments Due
• Net Cash Position

Target Achievement:

• 100% Compliance

Bank Reconciliation

Target:

• Previous day's transactions reconciled before 12:00 PM.

Accuracy Target:

• 99%+

Weekly KPIs

Collection Tracking

Target:

• Weekly collection report submitted every Monday.

Measurement:

• Outstanding receivables maintained below 5% of monthly revenue.

Payment Liability Report

Target:

• Weekly report of:
• Owner Dues
• Vendor Dues
• Refund Liabilities
• Lender Obligations

Measurement:

• 100% visibility of liabilities.

Monthly KPIs

Monthly Book Closure

Target:

• Complete accounting closure within 5 working days from month-end.

Compliance

Target:

• 100% on-time GST, TDS, and statutory filings.

Measurement:

• Zero penalties.

Refund Management

Target:

• Weekly refund ageing report.

Measurement:

• No refund remains unreported.

Property Profitability Report

Target:

• Submit property-wise profitability report by the 5th of every month.

Cash Flow Forecast Accuracy

Target:

• Forecast accuracy above 90%.

Critical Responsibility

The Accountant shall provide advance notice of any anticipated cash shortage.

Target:

• Identify and report projected cash deficits at least 15 days in advance.
• Escalate immediately if any expected payment obligations exceed available cash resources.

The Accountant is responsible for forecasting and reporting cash gaps.

The Founder/Management is responsible for arranging funds, raising capital, obtaining loans, negotiating funding, and making final payment decisions.

Performance Review Metrics

1. Accuracy of Accounts
2. Timeliness of Reports
3. Compliance Record
4. Collection Efficiency
5. Cash Flow Visibility
6. Forecast Accuracy
7. Documentation Quality
8. Financial Discipline

Failure to provide timely visibility of financial risks, cash shortages, statutory obligations, or material accounting discrepancies shall be considered a serious performance issue.