Accountant cum Office Assistant

Rasta.AI is revolutionizing road infrastructure management with its innovative platform that utilizes AI, computer vision, and 360-degree imaging to monitor road conditions in real time. Focused on improving road safety, sustainability, and efficiency, the platform enables precise defect detection and predictive maintenance. By fostering collaboration between government agencies, private enterprises, and citizens, Rasta.AI offers tools like mobile and web applications, dashboards, and audit reports to drive smarter road management. Join us in our mission to enhance road safety and support the development of smart, sustainable cities globally.

Role Description

We are seeking an Accountant cum Office Assistant for a full-time, on-site role based in Pune. The responsibilities of this role include managing daily accounting tasks, handling administrative duties, maintaining office equipment and supplies, and ensuring seamless communication and collaboration within the team. You will also assist with clerical work, document management, and phone communication to support the smooth operation of the office.

Key Roles and Responsibility:

Accounting & Finance:

1. Maintain daily accounting entries in Zoho Books

2. Handle accounts payable and accounts receivable

3. Prepare invoices, quotations, credit notes, and debit notes through Zoho Books

4. Reconcile bank statements and company accounts

5. Assist in preparing financial reports, balance sheets, and profit & loss statements

6. Manage petty cash and maintain daily expense records

7. Support GST filing, TDS calculations, and other statutory compliance

8. Coordinate with auditors during audits

Client Coordination & Payment Follow-ups:

1. Make follow-up calls and send reminders to clients for pending payments

2. Maintain records of outstanding and collected payments

3. Provide regular payment status updates to management

Inventory & Logistics Management:

1. Maintain and update inward and outward inventory registers

2. Monitor stock availability and ensure accurate documentation

3. Assist with periodic inventory checks and reporting

Office Administarion

1. Manage office files, documentation, and general record-keeping

2. Handle incoming calls, emails, and office communication

3. Monitor office supplies and manage office stationery, ensuring adequate stock

4. Maintain a detailed record of all stationery and office resources

5. Ensure proper arrangement of tea, coffee, and snacks for guests visiting the office

6. Assist in scheduling meetings, appointments, and travel arrangements

7. Support HR with attendance monitoring and onboarding documentation

8. Provide general administrative support to management

Reuquired skills and Qualifications

• Strong accounting knowledge and experience with financial records, invoicing, and budget management

Proficiency in Zoho Books

• Proficiency in administrative assistance, including maintaining schedules, office organization, and record-keeping
• Excellent phone etiquette and strong communication skills to maintain professional interactions
• Familiarity with office equipment and clerical skills for document preparation and administrative tasks
• Proficiency in MS Office Suite, excel, word and other relevant software
• Ability to work efficiently in an on-site team environment
• Relevant qualifications in Accounting, Office Administration, or a related field preferred

Additional Requirements / Added Advantages

• Knowledge of tender processing
• Ability to support in drafting documents related to tender filing
• Experience in documentation, compliance, or government portal submissions will be an added benefit

How to apply: Send your CV on [Confidential Information]